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About the Role

The employee will be responsible for the coordination and processing of vendor registration applications for Hard Rock International, Seminole Hard Rock Support Services, and Seminole Gaming and any other entity / property assigned by the Head of Purchasing or the Director of Administration. Employee will also have direct contact with suppliers/vendors during the review process of such vendor registration applications.

Responsibilities

Adhere to Seminole Gaming, Hard Rock International, and Seminole Hard Rock Support Services policies, processes and procedures.
Process vendor registration applications, renewals, updates, and terminations accurately and timely.
Maintain vendor master database with high data integrity.
Track and manage vendor documents including applications, ACH forms, annual fees, and insurance certificates.
Ensure vendors remain compliant and in good standing.
Maintain logs and tracking systems for compliance status.
Manage shared inboxes and respond to inquiries professionally.
Coordinate with Purchasing, Accounting, and Compliance.
Deactivate vendor or user records as required.
Meet strict reporting deadlines and regulatory requirements.
Maintain knowledge of policies and procedures.
Promote a professional and service-oriented environment.
Maintain a clean, safe, hazard-free work environment.
Conduct themselves in accordance with all Gaming Commission Regulations and Seminole Tribe of Florida policies and procedures.
Perform additional duties as assigned.
Process new and renewal vendor registration applications / requests and assuring accuracy, including but not limited to annual invoicing, vendor information updates.
Communication with management.
Vendor registration visibility and awareness.
Document management and tracking.
Property/administration level document compliance.

Requirements

Ability to deliver a service level which creates an atmosphere that provides a professional and positive experience to our suppliers / vendors and team members.
Commitment to routinely go above and beyond in the accomplishment of position responsibilities.
Project a professional appearance.
Ability to read and understand all applicable policies and procedures.
Able to complete standard forms and reports.
Organizational and time management skills.
Able to prioritize daily work.
Detail-oriented.

Skills

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Communicate effectively in English with guests and associate, specific to position duties and responsibilities, including the interpretation of technical manuals and legal documents.
Proficiency and ability to operate computer and software programs.
Working knowledge of Microsoft Office.
Knowledge in the use of the Infinium program and Cobblestone is a plus.

Location

Professional office setting

Work Type

Full-time

Experience Level

Vendor-related experience is a plus

Education Level

High school diploma or equivalent GED

Benefits

Comprehensive benefits package
Health and well-being support
Future planning support
Work-life balance support

About the Company

Hard Rock International
Seminole Hard Rock Support Services
Seminole Gaming
Seminole Tribe of Florida