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About the Role

The Office Assistant, Development provides administrative and operational support to the Development team within the Advancement Office, functioning as a primary point of contact for constituents and supporting fundraising activities. The role requires strong organizational skills, independent judgment, and the ability to manage competing priorities in a fast-paced environment.

Responsibilities

• Supports the AVP and frontline team with calendar management, meeting preparation, and briefing materials for donor visits and off-campus meetings.
• Serves as the friendly and professional first point of contact for visitors and callers.
• Supports and coordinates team travel logistics, itineraries, and background materials.
• Prepares correspondence, memoranda, meeting materials, proposals, invitations, and gift acknowledgements.
• Maintains confidential donor documentation and departmental files, both electronic and physical.
• Assists with logistics and material preparation for on- and off-campus events.
• Coordinates planned giving beneficiary and tax reporting, grant requests, and disbursements.
• Maintains and proofreads donor data and gift tracking information; entering and maintaining contact reports, proposals, and constituent records in the College's CRM.
• Runs basic queries and portfolio reports as requested.
• Prepares and submits expense reports.
• Monitors departmental budget lines and processes purchase orders, invoices, and reimbursements.
• Coordinates onboarding and offboarding logistics for new and departing staff.
• Serves as the point of contact for office supply inventory, equipment, facilities requests, and deliveries.
• Performs other duties as assigned.

Requirements

• Associate's degree and three or more years of administrative experience.
• Experience working with confidential donor, financial, and personal information.
• Experience with data management and financial reporting.
• Bachelor's degree (Preferred).
• Experience in higher education advancement, nonprofit fundraising, or another relationship-driven professional environment (Preferred).
• Experience supporting travel-heavy teams or coordinating complex scheduling across multiple calendars (Preferred).
• Experience with Google Workspace and Microsoft Office (Preferred).
• Salesforce CRM a plus (Preferred).
• Planned giving, tax or financial reporting experience a plus (Preferred).
• Equivalent combination of education and experience.

Skills

• Demonstrated results-orientation and a problem-solving approach to challenges.
• Exceptional interpersonal skills.
• Demonstrated ability to make sound decisions.
• Strong oral and written communications and organizational skills.
• Demonstrated ability to work successfully in a collaborative team environment.
• Ability to work within a fast-paced, high-volume environment.
• Disposition to take initiative and be a self-starter but willing to seek assistance when needed.
• Demonstrated ability to manage multiple priorities across several supervisors and to meet deadlines.
• Exceptional attention to detail in written work, data entry, and document preparation.
• High degree of proficiency with data management and financial reports.
• Proficient in Salesforce CRM with a strong aptitude for mastering new systems.

Location

• On-site

Work Type

• Full-time
• Occasional evening or weekend hours required

Experience Level

• Three or more years of administrative experience

Education Level

• Associate's degree
• Bachelor's degree (Preferred)

Salary/Compensations

• $20.00 - $22.00 per hour

Benefits

• For Benefits Information, please navigate to the following link: Employment - Work at Hamilton - Hamilton College

About the Company

• Hamilton College is an equal opportunity employer and is committed to creating an accessible, supportive environment and an educational experience that recognizes a wide array of experiences, backgrounds and viewpoints as integral components of academic excellence.

Equal Opportunity

• Hamilton College is an equal opportunity employer and is committed to creating an accessible, supportive environment and an educational experience that recognizes a wide array of experiences, backgrounds and viewpoints as integral components of academic excellence. Candidates who can contribute to those goals are encouraged to apply and identify their strengths in these areas.