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About the Role

Rox Data Corp is seeking an individual to own payroll, variable compensation, and equity operations end-to-end, including determinations, controls, and calendar management. This is a Finance role focused on operational ownership rather than HR administration or accounting.

Responsibilities

• Own the single documented path for payroll inputs and maintain maker/checker separation, change log, and published cutoff calendar.
• Review and approve commission payout files before they reach payroll.
• Own the funding calendar against the PEO debit schedule.
• Calculate, document, and route for approval non-sales variable compensation (performance bonuses, referral bonuses, sign-on and relocation), maintaining the audit trail.
• Own the earned-versus-paid accrual file delivered to close.
• Manage restricted stock administration, including Section 83(b) elections, filing evidence retention, vesting and repurchase schedules.
• Handle repurchase rights on termination within the contractual window.
• Process ISO and NSO exercises, including W-2 reporting of disqualifying dispositions.
• Manage cash-versus-equity elections and their payroll treatment.
• Reconcile Carta data with payroll.
• Oversee supplemental withholding, multi-state wage bases, and year-end W-2 accuracy.
• Own the accountable-plan test under IRC 62(c).
• Determine taxability for relocation, commuter benefits above the statutory cap, and meals, deciding what lands on a W-2 in partnership with Finance Operations.
• Reconcile EOR invoices to the GL and headcount.
• Consolidate the current multi-provider EOR footprint.
• Own the vendor relationship for EOR administration.
• Manage the annual renewal cycle, plan selection, and contribution modeling for benefits.
• Ensure census accuracy, ACA reporting, and 401(k) participant data.
• Own the analysis and transition for PEO exit readiness, including wage base continuity, state registrations, workers compensation placement, and 401(k) plan spin-off.

Requirements

• Deep understanding of payroll tax mechanics, including multi-state withholding, wage bases, supplemental rates, quarterly and annual filings, and changes during a PEO transition.
• Expertise in equity administration across various instruments (restricted stock, 83(b) mechanics, ISO/NSO treatment, disqualifying dispositions, vesting/repurchase schedules) and reconciliation between cap table systems and payroll.
• Experience administering more than one equity instrument type and ability to manage an existing book while establishing a new one.
• Knowledge of fringe benefit and accountable-plan taxability, including the three-part test.
• Strong controls instinct with experience designing or improving payroll approval workflows.
• 8+ years in payroll operations, stock plan administration, or a blended People/Finance operations role at a company that grew significantly.
• Experience designing a payroll approval workflow, not just operating one.
• Experience through a PEO exit or a payroll platform migration.

Skills

• Payroll tax mechanics
• Equity administration
• Fringe benefit taxability
• Accountable-plan taxability
• Controls design
• Payroll operations
• Stock plan administration
• PEO exit
• Payroll platform migration
• Cap table administration
• Accruals
• GL coding
• Reconciliation

Location

• San Francisco

Work Type

• In-person only, 5 days a week

Experience Level

• 8+ years

Education Level

• CPP (Certified Payroll Professional) or CEP (Certified Equity Professional) strongly preferred

Salary/Compensations

• $185,000 to $215,000

Benefits

• Medical, dental, and vision through the company plan
• 401(k)
• Standard early-stage equity grant with a four-year vest and one-year cliff

About the Company

• Rox Data Corp runs payroll for over 100 US employees through a Justworks PEO, plus an India population on EOR, and pays out variable compensation across several plan types monthly.
• The company is deliberately organizing payroll initiation and vendor disbursement outside of AP/AR.