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About the Role

McCarthy Tétrault is seeking a Legal Administrative Assistant for their Toronto office. This role involves providing support to team members across various practice groups, managing requests, and handling basic document support and production within a hybrid work environment.

Responsibilities

• Collaborate with team members to triage and manage requests.
• Respond promptly to inquiries and meet deadlines.
• Foster cooperation across departments and individuals.
• Manage workflow fluctuations with minimal supervision.
• Oversee the Intake process, prioritizing and coordinating work.
• Answer process-related questions and troubleshoot timekeeper issues.
• Liaise with and direct requests to other Firm support resources.
• Maintain accurate updates in the workflow system.
• Provide backup support in the Resource Centre.
• Enhance job knowledge and technical skills through active team participation.
• Share knowledge, information, and mentorship with stakeholders and team members.
• Perform quality control of own work and review the work of others.
• Provide support to lawyers in specific practice groups.
• Process timekeeper expenses by creating expense reports.
• Submit and process vendor/third-party cheques and invoices.
• Perform administrative support such as printing, scanning, faxing, photocopying, archiving, saving/renaming documents, creating binders, copying to CD/USB keys, data entry, and uploading/downloading from internet or data rooms.
• Create, maintain, and store client files in accordance with Firm policies.
• Draft, edit, format, and revise correspondence, memoranda, large transaction documents, reports, forms, and labels.
• Proofread documents for formatting, spelling, grammar, and clarity.
• Prepare basic court documents.
• Assist with the organization of travel bookings and prepare travel itineraries.
• Update contact names and addresses in the client database.
• Support practice groups with legal documents.
• Maintain in-depth knowledge of legal terminology, court rules and procedures, and medical terminology where applicable.

Requirements

• 1-3 years of relevant experience required, preferably in legal or another professional services environment.
• Intermediate proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint).
• Ability to learn and maintain a solid understanding of Firm operational policies, process knowledge, and firm-specific technology.
• Strong word processing, spelling, proofreading, and editing skills.
• Ability to work effectively with other team members.
• Demonstrates tact, respect, and professionalism in all interactions.
• Ability to provide a high level of service to colleagues and clients.
• Ability to assess priorities and perform duties in a highly organized manner.
• Strong time management and multi-tasking skills.
• Ability to work well under pressure to meet important deadlines.
• Active listening skills to understand client and colleague needs.
• Ability to ask questions to clarify expectations.
• Ability to seek to fully understand situations, issues, and concerns.
• Responsiveness to client and colleague requests.
• Ability to provide updates on the progress of requests.
• Ability to identify and communicate obstacles to achieving desired results in a timely manner.

Skills

• Microsoft Suite (Outlook, Word, Excel, PowerPoint)
• Word processing
• Spelling
• Proofreading
• Editing
• Time management
• Multi-tasking

Location

• Toronto

Work Type

• Hybrid

Experience Level

• 1-3 years

Education Level

• Post-secondary diploma in Legal Assistant, Executive Assistant or Administrative Assistant program

Salary/Compensations

• $58,000 - $72,000 annually

Benefits

• Outstanding benefits from day one
• Insurance premiums paid by the Firm
• Wellness reimbursements
• Technology reimbursements
• Competitive compensation
• Paid overtime
• Generous time off
• A day off to volunteer
• A day off for your birthday

About the Company

• McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world.
• Selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers.
• Earned the distinction of one of Canada’s Best Diversity Employers for the thirteenth consecutive year in 2025.
• Culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism.
• Embraces inclusion in all its forms.
• Provides the tools and opportunities to help people develop to their full potential.
• Commitment to professional development and growth opportunities for people at all levels.
• Culture that fully embraces and encourages two-way feedback.
• Strong community involvement.
• Commitment to equity, diversity and inclusion.
• Collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

Equal Opportunity

• McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment.
• Please notify us if you require accommodation at any time during the recruitment process.