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About the Role

The Associated Press seeks a highly organized, proactive, and collaborative Executive Assistant to support the Global Chief Revenue Officer, while partnering closely with the VP, Americas Revenue and Head of Strategic Partnerships. This role involves managing complex schedules, coordinating meetings and travel, supporting special projects, and facilitating coordination across teams and time zones, including supporting high-visibility client and industry events.

Responsibilities

Manage complex calendars and scheduling priorities for the Global Chief Revenue Officer and VP, Americas Revenue.
Coordinate domestic and international travel arrangements, itineraries, and related documentation.
Organize and support meetings, client engagements, and special events, including logistics, materials, and follow-up.
Support high-visibility client and industry events, coordinating complex logistics including on-site logistics, hotel arrangements, travel, and transportation.
Prepare presentations, reports, and other administrative materials as needed, including materials for client and partner meetings.
Handle highly confidential and sensitive internal and external deal information, along with commercial, personnel, and operational information, with discretion and professionalism.
Prepare and submit expense reports and assist with invoice processing.
Coordinate across departments and teams—including sales, business development, and AP Intelligence—to support revenue operations and leadership priorities.
Support day-to-day administrative operations, including office supply coordination.
Perform other duties and special projects as assigned.

Requirements

Minimum 3+ years of experience as an executive assistant or in a comparable administrative support role, including experience supporting senior leaders or executives.
Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment with minimal supervision.
Proven ability to anticipate needs, solve problems independently, and adapt quickly to changing priorities.
Exceptional organizational skills and attention to detail.
Strong judgment, professionalism, and ability to maintain confidentiality, including with sensitive deal and business information.
Excellent written, verbal, and interpersonal communication skills.
Advanced proficiency with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word.
Experience using Zoom, Concur, or similar expense-management systems and workplace collaboration tools.
Ability and willingness to occasionally work evenings and weekends in support of client and partner needs across time zones, including travel to and on-site support for major events.
Advanced-level professional competency in written and spoken English.
Authorization to work in the United States for any employer is mandatory.

Skills

Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
Zoom
Concur
Expense-management systems
Workplace collaboration tools
Teams
Slack
Collaborative communication platforms
AI-enabled tools
CRM systems (e.g., Salesforce)

Location

New York

Work Type

Hybrid

Experience Level

3+ years of experience as an executive assistant or in a comparable administrative support role
Experience supporting senior leaders or executives
Experience supporting more than one senior leader simultaneously

Education Level

Bachelor’s degree or equivalent experience

Salary/Compensations

$80,000 to $90,000

Benefits

401(k) plan
Employer-sponsored health insurance plan
Paid time off and holidays
Competitive medical, dental, and vision coverage
Retirement benefits
Company-paid life insurance
Paid vacation and sick days
Paid parental leave for any new parent
Mental well-being resources

About the Company

The Associated Press is an independent global news organization dedicated to factual reporting.
Founded in 1846, AP today remains the most trusted source of fast, accurate, unbiased news in all formats and the essential provider of the technology and services vital to the news business.
More than half the world's population sees AP journalism every day.

Equal Opportunity

AP seeks to build an inclusive organization grounded in respect for differences. We support all aspects of diversity and provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, gender identity, disability, status as a veteran, or other characteristic protected by law.