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About the Role

Provide complex, high-volume administrative support for the staff, students, and faculty of the Advanced Technology Laboratory (ATL) within Applied Research Laboratories.

Responsibilities

• Make procurements with corporate credit card as assigned within policies/guidelines, complete associated account reconciliation, and keep detailed records.
• Prepare various internal departmental forms (purchase requests, travel, shipping, visit requests, etc.).
• Preparations for in-house visitor meetings, including order and delivery of refreshments/lunch.
• Review and approve timesheets and maintain absent time records.
• Other related functions as assigned.

Requirements

• High school graduation or GED.
• Five years of demonstrated clerical ability including one year at the Administrative Assistant level.
• Ability to perform detail-oriented administrative work.
• Three years of experience using computers and related software such as Word, Excel, and Adobe Acrobat. Willingness to learn other software applications as necessary.
• Applicant must have a dynamic skill set, willing to work with new technologies, be highly organized and capable of planning and coordinating multiple tasks and managing their time.
• The position will require attention to detail, effective problem solving skills and excellent judgment.
• Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member without daily supervision and effectively communicate with all groups of clients.
• Able to work under pressure and accept supervision.
• Regular and punctual attendance.
• US Citizen.
• Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.

Skills

• Detail-oriented administrative work
• Computer proficiency (Word, Excel, Adobe Acrobat)
• Dynamic skill set
• Willingness to learn new technologies
• Highly organized
• Planning and coordinating multiple tasks
• Time management
• Attention to detail
• Effective problem solving
• Excellent judgment
• Independent work with sensitive and confidential information
• Professional demeanor
• Teamwork without daily supervision
• Effective communication
• Ability to work under pressure
• Accept supervision
• High accuracy in spelling, punctuation, grammar, and proofreading
• Purchasing experience with a corporate credit card and associated account reconciliation
• Ability to learn quickly and excel

Location

• PICKLE RESEARCH CAMPUS

Work Type

• Standard office conditions
• Possible weekend, evening and holiday work
• Possible interstate/intrastate travel

Experience Level

• Five years of demonstrated clerical ability including one year at the Administrative Assistant level.
• More than five years of experience at the Administrative Assistant level.

Education Level

• High school graduation or GED.
• Bachelor’s degree

Salary/Compensations

• $42,000-$48,000+/negotiable based on qualifications.

Benefits

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays

About the Company

• Applied Research Laboratories (ARL) is a university-affiliated research center of The University of Texas at Austin.
• Visit our website (www.arlut.utexas.edu) for additional information about Applied Research Laboratories.

Equal Opportunity

• The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.
• The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.