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About the Role

The Talent Acquisition Operations Coordinator, Onboarding (Contract) is responsible for coordinating a seamless, efficient, and welcoming onboarding experience for new employees. This role partners with various departments to ensure new hires are prepared for a successful start and receive a consistent, high-quality onboarding experience. As a member of the Talent Acquisition Operations team, this position supports onboarding operations and contributes to the program's ongoing development.

Responsibilities

Coordinate the end-to-end onboarding process for new hires from offer acceptance through first day, ensuring timely completion of required tasks and documentation.
Plan, coordinate, and facilitate New Employee Orientation sessions, including scheduling, logistics, materials, and coordination with presenters.
Serve as the primary point of contact for new hires throughout the onboarding process, providing timely communication, guidance, and support.
Monitor onboarding activities to ensure compliance with organizational policies and pre-employment requirements, including employment eligibility documentation and required onboarding activities.
Maintain onboarding procedures, standard operating procedures, templates, training materials, and other operational documentation to support a consistent onboarding experience.
Become an expert in our new hire platform, Jobvite Onboarded, to track onboarding activities and maintain operational records to support program oversight, and operational effectiveness.
Develop a thorough understanding of onboarding processes and, over time, contribute recommendations to improve the efficiency, consistency, and effectiveness of the onboarding program.

Requirements

Bachelor's degree or an equivalent combination of education and professional experience.
A minimum of two (2) years of professional experience supporting Human Resources, Talent Acquisition, recruiting coordination, employee onboarding, customer service, hospitality, operations, or another role requiring coordination of multiple stakeholders in a fast-paced environment.
Experience coordinating multiple priorities, projects, or operational processes while maintaining a high degree of accuracy and attention to detail.
Experience coordinating employee onboarding, orientation programs, recruiting operations, or other customer-facing operational programs.
Working knowledge of e-Verify, applicant tracking systems, human resources information systems, onboarding platforms, or similar workflow management systems.
Demonstrated ability to remain organized, adapt quickly, and provide exceptional customer service while managing competing priorities in a fast-paced environment.
Strong communication and relationship-building skills with the ability to collaborate effectively with employees, hiring managers, and cross-functional stakeholders.
Demonstrated ability to proactively identify and resolve operational issues while maintaining a positive employee experience.

Skills

Coordination
Onboarding
New Hire Orientation
Communication
Customer Service
Relationship Building
Problem Solving
Attention to Detail
Organizational Skills
Adaptability

Work Type

Contract

Experience Level

2+ years of professional experience

Education Level

Bachelor's degree or equivalent combination of education and professional experience

Benefits

Paid Time Off
15 vacation days
7 sick days
12 holidays