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About the Role

We are seeking a collaborative, highly vigilant, and hands-on Manager / Senior Manager, Artist Budget & Expense Management to lead our budget control, internal expense audit, and travel operations functions. This inward-facing operational leader will act as a primary gatekeeper for financial governance, building robust internal controls, evaluating expense workflows for vulnerabilities, and preventing unauthorized spending or fraud. This position balances strategic control-building with daily operational execution.

Responsibilities

Design, implement, and maintain internal control frameworks across accounts payable, BREX corporate cards, and travel operations to prevent fraud, waste, and unauthorized label spending.
Continuously evaluate existing expense workflows, technology platforms, and approval chains to identify control deficiencies, operational risks, or governance loopholes.
Conduct spot-audits and pre-payment reviews of high-risk expense categories to catch duplicate billings, inflated costs, or altered vendor documents.
Establish automated "red-flag" metrics within BREX and AP systems to detect unusual spending patterns; partner with the VP of Finance and Legal to address compliance breaches.
Maintain direct involvement in daily financial workflows by actively reviewing and approving invoices and expense submissions against pre-approved artist budgets.
Rigorously verify that incoming invoices match approved artist scopes and ensure accurate tracking and coding of recoupable expenses.
Direct the strategic oversight of staff and artist travel via the Manager of Travel Operations, ensuring strict adherence to travel policies and budget caps.
Oversee the auditing and reconciliation of all BREX transactions, ensuring all charges are properly documented, audited, and charged back to the appropriate label accounts.
Lead, mentor, and empower the Budget and Travel Operations team to maintain high standards of expense governance.
Act as an approachable, open-minded partner within the broader Finance team, fostering a culture of collaboration while upholding strict compliance standards.
Ensure scalability of processes and resources commensurate with business growth and complexity while building governance infrastructure to promote anti-fraud protections.

Requirements

5–8+ years of progressive experience in finance operations, internal audit, budget control, or financial governance.
2+ years of direct people management experience.
Strong background in internal controls, forensic accounting principles, expense auditing, and fraud risk assessment.
Expert proficiency in Microsoft Excel.
Hands-on experience with BREX administration, corporate travel tools, and modern ERP/AP systems.
High ethical standards, objectivity, and keen attention to detail.
Solution-oriented team player who can enforce policy gently but directly.
Openness to feedback, change management, and continuous process optimization.
Experience in music, entertainment, or media—specifically managing artist production budgets and recoupable expenses—is highly preferred.

Skills

Budget Control
Expense Management
Internal Audit
Financial Governance
Fraud Prevention
Forensic Accounting
BREX Administration
Microsoft Excel
Team Leadership

Location

Remote

Work Type

Full-time

Experience Level

Manager
Senior Manager

Education Level

Bachelor’s degree in Accounting, Finance, Economics, or a related field
CFE (Certified Fraud Examiner) or CIA (Certified Internal Auditor) coursework/certification is a strong plus

Salary/Compensations

$115,000 - $135,000/annual salary

Benefits

Competitive Compensation Package
Competitive Benefits Package
Company Paid Life Insurance, Short-Term Disability, and Long-Term Disability Insurance
Company Paid Health Savings Account (HSA) Contribution
Healthcare Spending Account (FSA)
Paid Time Off (Holidays, Vacation, and Sick)
Company 401(k) Plan
Wellness Resources
Commuter Allowance
Cell Phone Allowance
Discretionary bonus
Profit sharing program

About the Company

EMPIRE is a premier and dynamic music company that prides itself on the development and support of independent artists.
We are a rapidly growing firm that has been making waves in the music industry, with an extensive portfolio that spans multiple genres and reaches audiences worldwide.
We have become the largest independent record label in the U.S., with a significant global presence covering Africa, Asia, Europe, Australia, and North and South America.
We keep ourselves busy with a large range of music-related services from original content and marketing to distribution and recordings.
Our commitment to artistic creativity, innovation, and progressive business solutions forms the foundation of our corporate culture.
We believe in fostering talent, not just in our artists but also within our professional teams.
Founded in 2010 by Bay Area native Ghazi, EMPIRE is currently leading through its innovative and progressive approach to the digital music era across its label, distribution and publishing arms.
With its focus on early stage artist development, the San Francisco based company has been instrumental in identifying future icons and launching the careers of both Multi-platinum and Grammy Award winning artists such as Kendrick Lamar, Fireboy DML, Yung Bleu, Migos, Asake, XXXtentacion, and Anderson .Paak to name a few.
After this early success, EMPIRE was quickly regarded as a tastemaker in the industry and premier independent record label.
More than a decade in, EMPIRE continues to grow – expanding the Publishing division with a partnership with superproducer Hit-Boy and his Surf Club collective and acquiring Dirtybird Records in 2022 to amplify the Dance arm.
EMPIRE has expanded the team throughout the globe on the African continent, Europe, Asia, North America, and South America.
With the company and roster excelling at a breakneck pace, EMPIRE has effectively disrupted a stale business model by bringing its energy, expertise, and acumen to its artists and labels.
Through crafting bespoke deals that are always in favor of the artist, EMPIRE is able to form a true partnership with each artist and label on its roster.
Coupled with their unique software for analytics, recoupment, and royalties, which is available to every partner, the company offers a level of transparency unprecedented in the music industry.

Equal Opportunity

At EMPIRE, we value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent.
We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
We use E-Verify to confirm the identity and employment eligibility of all new hires.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.