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About the Role

This role oversees the daily operations of the dealership business office and assists with all accounting and financial functions, reporting directly to the Controller and working closely with dealership ownership and department managers.

Responsibilities

• Supervise and support office staff, including hiring, training, scheduling, and performance management.
• Oversee day-to-day office operations and administrative procedures.
• Manage Accounts Payable and Accounts Receivable functions.
• Reconcile vehicle floor plan accounts and customer loan payoff accounts.
• Post accounting transactions accurately within the dealership management system (DMS).
• Perform daily cash reconciliation and bank deposits.
• Reconcile general ledger accounts and maintain accounting schedules.
• Process and reconcile manufacturer warranty receivables, rebates, incentives, and other dealership receivables.
• Calculate and process employee commissions.
• Process weekly & monthly payroll.
• Prepare and submit sales tax, tire tax, and other required tax filings.
• Generate daily and monthly financial reporting for dealership management.
• Assist with month-end and year-end closing activities.
• Maintain compliance with manufacturer, state, and company accounting policies and procedures.
• Assist in preparing and submitting monthly financial statements to General Motors.
• Assist the Controller and Dealer Principal with special projects and financial analysis as needed.

Requirements

• Strong organizational, leadership, and communication skills.
• Experience supervising office employees.
• High level of accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong proficiency with Microsoft Excel, Outlook, and Word.
• Positive attitude with a strong work ethic and team-oriented approach.
• Strong integrity and ability to maintain confidentiality when handling financial and employee information.
• Professional references.

Skills

• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Dealership management systems (DMS)
• GAAP principles
• Payroll processing
• Reconciliations
• Month-end closing procedures

Location

• Churchville, NY

Work Type

• Full-time
• Monday-Friday Schedule
• No Nights
• No Weekends

Experience Level

• Experienced

Education Level

• Associate's degree in Accounting, Business Administration, Finance, or equivalent work experience.
• Bachelor's degree in Accounting, Business Administration, Finance, or a related field preferred.

Salary/Compensations

• $55,000-$80,000+

Benefits

• Employer-Paid Single Excellus Health Insurance Coverage
• 401(k) Retirement Plan with Company Match
• Paid Vacation, Personal Time and Sick Time
• Paid Holidays
• Paid Training and Professional Development
• Dental and Vision Insurance
• Short-Term Disability Insurance
• AFLAC Supplemental Insurance
• Company-Paid Life Insurance
• Employee Vehicle Purchase Program

About the Company

• Family-owned Chevrolet dealership in Churchville, NY.
• In business for over 54 years.
• Reputation built on exceptional customer service, long-term employee relationships, and a loyal customer base.
• Locally owned and operated, where employees are known by name and contributions are recognized.
• Stable, long-term work environment with opportunities for professional growth and advancement.

Equal Opportunity

• Jim Barnard Chevrolet is an Equal Opportunity Employer.
• Committed to creating a welcoming and inclusive workplace for all employees and applicants.