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About the Role
Carefirst Seniors & Community Services Association is seeking an Executive Assistant/Proposal Writer to join their Administration Team. This role involves researching funding sources, drafting proposals, managing grant schedules, and providing administrative support.
Responsibilities
- Research and identify funding sources and potential supports, establishing and maintaining relationships with funding agencies.
- Draft funding proposals and complete funding applications.
- Maintain responsibility for funding schedules, tracking grants, and following up on proposal progress and reports.
- Assist with administration operations, including communication, data entry, record filing, database management, and scheduling.
- Establish and maintain rapport with the Board of Directors, its Committee, and other organizations.
- Assist in preparation for Board meetings, including secretarial support, document preparation, and facilitation of board development.
- Assist in developing agency programs and services in accordance with Board directions and policies.
- Coordinate meetings with internal and external stakeholders.
- Assist in quality assurance activities.
- Create and develop administrative documents.
- Respond to phone and email inquiries.
- Provide administrative support for the CEO.
Requirements
- Bachelor degree in Business Administration, English, Journalism, Communication, or a related field.
- 1-3 years of relevant experience, preferably in the healthcare industry and/or for non-profit organizations with a focus on proposal/grant writing, marketing, and/or business development.
- Experience drafting policies and executive documents is an asset.
- Superior writing and communication skills.
- Ability to understand project requirements, the organization’s history, structure, and functions.
- Ability to maintain sensitive information and exhibit tact, diplomacy, and good judgment, with high standards of ethics and confidentiality.
- Ability to multitask, prioritize, and work within a fast-paced environment.
- Organization and time management skills; ability to prioritize tasks.
- Strong computer literacy, high degree of proficiency in Microsoft Office.
- Fluency in English.
- A valid vulnerable sector police record check completed within one year.
Skills
- Proposal writing
- Grant writing
- Marketing
- Business development
- Policy drafting
- Executive document drafting
- Writing
- Communication
- Project requirement understanding
- Organizational skills
- Time management
- Multitasking
- Prioritization
- Microsoft Office proficiency
- Confidentiality
- Tact
- Diplomacy
- Judgment
- Ethics
Location
- Scarborough
Work Type
- Full Time Permanent
Experience Level
- 1-3 years
Education Level
- Bachelor degree
Salary/Compensations
- $48,000 – $55,000
Benefits
- Dental Care
- Extended Health Care
- RRSP match
- Comprehensive Orientation Program
- Training and Education Subsidy
About the Company
- Carefirst Seniors & Community Services Association is a non-profit charitable community services agency established in 1976.
- Their services have grown from delivering Chinese meals-on-wheels to a full range of community support services across the Greater Toronto Area.
- They employ 500 staff members and utilize 850 volunteers, serving over 15,000 clients annually, including seniors, adults, and youth with various challenges.
Equal Opportunity
- Carefirst is an equal opportunity employer.
- They are committed to an environment that is barrier-free.
- Accommodation is available during the hiring process upon request.