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About the Role
Options for Community Living, Inc. is seeking an Administrative Assistant to join their Facilities team, supporting the Facilities Manager and Coordinator with essential administrative tasks related to property maintenance and operations.
Responsibilities
- Input completion dates for annual maintenance of agency contracts into Microsoft Access database.
- Process and copy purchases/receipts for maintenance-related items for mechanics.
- Order office supplies through Amazon for facilities office staff and mechanics.
- Maintain vendor binders with hard copy records of license and insurance information.
- Maintain key inventory in the key cabinet for ATC and MH departments, updating key sheets.
- Run pending reports for mechanics to highlight outstanding items.
- File all work orders for the MH and ATC departments.
- Maintain supply cabinet inventory and spreadsheet for facilities supplies.
- Manage and monitor Ring cameras at specified sites, updating status and distributing spreadsheets weekly.
- Monitor van maintenance, including tracking inspections, renewals, service updates, and internal inspections.
- Update inventory of smoke/carbon dioxide detectors for all sites and work with Quality Improvement for fire reports.
- Distribute and record submissions of Monthly Mechanic Residential Safety forms.
- Provide coverage for the reception desk as needed.
- Perform additional administrative duties as assigned.
Requirements
- High school graduate or equivalent.
- One year of general office experience required.
Skills
- Microsoft Access database
- Amazon ordering
- Ring camera monitoring
- Microsoft Excel
Location
- Ronkonkoma, NY
Work Type
- Part-time
- Non-exempt
Experience Level
- 1 year of general office experience
Education Level
- High school graduate or equivalent
Salary/Compensations
- $22.00/hr. - $24.00/hr.
Benefits
- Generous PTO: Wellness, Vacation, Sick Time
- 403(b) retirement plan with an employer match
- Employee Assistance Program
- Tuition Assistance
- Wellness Initiatives
- Paid Training & On-the-Job Training
- Promotional Opportunities
- Mileage reimbursement
- $500 Sign-on Bonus
About the Company
- Options for Community Living, Inc. is committed to helping Long Island’s most vulnerable families and individuals live healthier, more stable, and productive lives.
- Established in 1982 to address the need for community housing for individuals with serious mental illness.
- Serves over 2,000 adults and children annually and manages over 160 residential properties across Long Island.
- Incredible people doing meaningful work.
- Welcoming workforce dedicated to helping the most vulnerable Long Islanders reach their fullest potential.