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About the Role

This position requires an in-depth knowledge of lease administration, tenant relations, and leasing operations while contributing directly to achieving leasing and occupancy objectives for the Office and Industrial portfolio in the Eastern region.

Responsibilities

• Provide direct administrative support to the leasing team to help achieve team, client, and property goals.
• Prepare availability packages and marketing materials for industry professionals.
• Assist with onboarding of deal terms, Letters of Intent (LOIs), and Offers to Lease into Yardi or other lease management systems.
• Coordinate renewal activity up to 24 months ahead of expiry to optimize tenant retention and occupancy.
• Maintain leasing/site plans, marketing website, lease expiry schedules, and occupancy reports in coordination with the regional administrator.
• Support the development and implementation of asset-specific leasing strategies and merchandising plans.
• Liaise with external clients in a timely manner to assist with accessing information, reports, and any other required materials.
• Participate in internal and client related update meetings to help ensure efficient deal process and reporting objectives are met.
• Act as liaison between Leasing, Lease Administration, Operations, and Accounting to facilitate effective deal processing.
• Support accurate and timely processing of lease transactions within Yardi or relevant lease management platforms.
• Assist with client reporting and document tracking for lease documentation processes.
• Contribute to the preparation of materials required for Quarterly Asset Review (QAR) meetings.
• Support data entry and materials preparation for the annual budgeting process.
• Foster strong working relationships across teams to support seamless lease execution.
• Collaborate on internal leasing initiatives and provide general support for special projects.
• Ensure timely and effective communication across stakeholders.
• Help support team marketing initiatives and events within the commercial real estate industry.
• Proactively support and promote a culture of environmental sustainability, inclusion, equity, and social responsibility.
• Embrace and model the organization’s commitment to diverse perspectives and inclusive practices.
• Other duties as assigned.

Requirements

• Post-secondary diploma or degree in Business Administration or a related field.
• 5+ years experience in the commercial real estate industry is required.
• Strong skills in Microsoft Office (Word, Excel, PowerPoint).
• Experience with Yardi or comparable lease management systems is strongly preferred.
• Strong understanding of commercial real estate leasing processes, documentation, and deal administration.
• Ability to handle confidential and commercially sensitive information with discretion.
• Written and verbal communication skills with the ability to coordinate effectively with brokers, clients, legal counsel, accounting, and other internal and external stakeholders.
• Organizational skills and ability to maintain accurate, complete, and audit-ready transaction records.
• Experience coordinating transactions from initial documentation through closing/completion.
• Document management and quality-control skills, with exceptional attention to detail and accuracy.
• Ability to manage multiple transactions, deadlines, and competing priorities simultaneously.
• Experience preparing, reviewing, tracking, and maintaining transaction documentation, agreements, amendments, and supporting records.
• Successful candidates must complete a criminal background check.

Skills

• Microsoft Office (Word, Excel, PowerPoint)
• Yardi or comparable lease management systems
• Commercial real estate leasing processes
• Lease documentation
• Deal administration
• Handling confidential information
• Written communication
• Verbal communication
• Coordination with stakeholders
• Organizational skills
• Transaction record maintenance
• Document management
• Quality control
• Attention to detail
• Accuracy
• Managing multiple transactions
• Managing deadlines
• Managing competing priorities

Location

• Toronto, Ontario

Work Type

• Hybrid
• 4 days in-office

Experience Level

• Senior
• 5+ years experience in the commercial real estate industry

Education Level

• Post-secondary diploma or degree in Business Administration or a related field

Salary/Compensations

• $65,000.00 – 85,000.00

Benefits

• Eligible BGO employees participate in various incentive compensation plans, based on individual and business performance
• A broad range of competitive benefits

About the Company

• BGO is a global leader in real estate investment management, partnering with more than 750 institutional clients to invest in and manage high-quality real estate across office, industrial, residential, retail, and hospitality sectors.
• With a presence in 28 cities across 12 countries, BGO combines deep local expertise with global reach to unlock value in real estate markets worldwide.
• As part of SLC Management and Sun Life, BGO brings the strength, scale, and trusted expertise of one of the world's leading financial services organizations.

Equal Opportunity

• At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners, and stakeholders/investors. Therefore, we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply to our career opportunities.
• BGO is committed to equitable hiring practices, and we welcome the opportunity to discuss accommodation and ensure fairness and equity in our hiring process.
• If you require accommodation, please email us at accessibility@bgo.com and include: Job posting number, your name and your preferred method of contact.