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About the Role

The ACLU seeks a Program Associate for the Affiliate Support and Nationwide Initiatives Department at the National office in New York, NY. This hybrid role supports the Program and Strategy Team's efforts to build program capacity and secure civil rights and liberties victories with ACLU affiliates and national staff. The position provides administrative and logistical support, assists with data collection and analysis, and ensures team efficiency and impact.

Responsibilities

Manage the scheduling, preparation, planning, communications, execution, and follow-up of meetings, working groups, workshops, convenings, and affiliate visits.
Support and advance internal communications and coordination strategies within the Team, Department, and ACLU network.
Assist with planning logistics and support during meetings, events, trainings, or convenings.
Contribute to meeting success, including room setup, creating presentations, preparing and distributing materials, devising agendas, facilitating, and taking notes.
Research, contribute to, and produce and maintain a bank of resources that support program development.
Generate and execute ideas for maximizing the team’s efficiency, organization, and impact.
Support the management and tracking of team budgets, invoices, and the execution of procurement processes and vendor contracts.
Collect, input, and maintain data to support measurement objectives on program-related efforts.
Support the development of evaluative tools and fair measures of capacity and success of affiliate and Team programs.
Support and help operationalize a learning culture of ‘plan, execute, debrief’ in the team’s work.
Be an ambassador for the Department with national and affiliate staff to build a greater understanding of the department's role and the importance of affiliate work.
Support innovative practices that will build a talent pipeline in the ACLU.
Help support coordination around grants to affiliates and new programmatic initiatives with the ASNI Grants Manager; and provide summary/analysis of grant reports as needed.
Manage the scheduling and calendar of the Senior Director.
Process expense reports and reimbursements for the Senior Director.
Identify areas for own growth and strategies to accomplish.
Develop and maintain collaborative relationships with affiliate staff and national colleagues to advance affiliate organizational effectiveness.
Facilitate, coordinate, and ensure team-to-team connectivity within ASNI and with other national departments; help problem solve if affiliate needs are not sufficiently prioritized.
Engage in special projects and other duties as assigned.

Requirements

Demonstrated experience in program coordination, administration, or related experience.
Highly organized with attention to detail.
Ability to take initiative, think creatively, problem solve, work well under pressure, and manage multiple priorities and projects effectively under tight deadlines.
Must be able to work both independently as well as within a team.
Demonstrate a commitment to EDIB within the office using a personal approach that values all individuals and respects differences in regard to race, ethnicity, age, gender identity and expression, sexual orientation, religion, disability, and socio-economic circumstance.
Be committed to advancing the mission of the ACLU.
Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to diversity with an approach that respects and values multiple perspectives.
Be committed to work collaboratively and respectfully toward resolving obstacles and conflicts.

Skills

High proficiency with Excel, PowerPoint, and Asana.
Excellent written and verbal communication and interpersonal skills.
Experience working in an organization dedicated to advancing civil rights and liberties.
Demonstrated experience with excellent project management skills executed in fast-paced and high intensity environments.
Experience supporting, managing, or executing digital and in-person events or convenings, including vendor coordination, travel arrangements, and on-site logistics.
Experience working with or managing budgets, including tracking expenditures, reconciling financial reports, attention to detail, and identifying budget risks.
Familiarity with design tools to produce visually compelling reports or presentations, such as Canva or similar platforms.

Location

New York, NY

Work Type

Full-time
Hybrid

Experience Level

Not specified

Education Level

Not specified

Salary/Compensations

$89,020

Benefits

Generous paid time-off policy
Comprehensive healthcare benefits (including medical, dental and vision coverage, parental leave, gender affirming care & fertility treatment)
401k plan and employer match
Annual professional development funds, internal professional development programs and workshops

About the Company

For over 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States.
The ACLU takes up the toughest civil liberties cases and issues to defend all people.
We know that great people make a great organization.
We value our people and know that what we offer is essential not just their work, but to their overall well-being.

Equal Opportunity

Accessibility, equity, diversity and inclusion are core values of the ACLU and central to our work to advance liberty, equality, and justice for all.
We are a community committed to learning and growth, humility and grace, transparency and accountability.
We believe in a collective responsibility to create a culture of belonging for all people within our organization – one that respects and embraces difference; treats everyone equitably; and empowers our colleagues to do the best work possible.
We are as committed to anti-oppression, anti-ableism, and anti-racism internally as we are externally.
With this commitment in mind, we strongly encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law.
The ACLU is committed to providing reasonable accommodation to individuals with disabilities.