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About the Role
The Legal Assistant will play a critical role in supporting legal services across New York State, focusing on vulnerable immigrant populations and emerging legal needs. This role involves working closely with internal teams and external partners to deliver high-quality, culturally responsive legal support.
Responsibilities
- Monitor and triage prescreen channels to receive new requests.
- Facilitate appointments and scheduling.
- Share relevant information and standardized advice.
- Complete screenings.
- Provide legal filing support, including printing, compiling, and tracking documents for legal applications/motions.
- Draft certified translations of legal documents and resources.
- Provide notary services.
- Oversee the scanning, packaging, and mailing of applications for timely submission.
- Request, organize, and ensure the secure storage of digital and physical client records.
- Ensure efficient and accurate tracking of legal services provided.
- Adhere to internal protocols regarding personal identifying information and data privacy.
- Support Senior Paralegals with complex projects, including organizing and participating in legal clinics.
- Adhere to new administrative workflows.
- Ensure accurate data of legal services completed.
- May occasionally move or carry materials weighing 50 pounds or less.
- Perform other administrative duties as assigned.
Requirements
- Demonstrated commitment to the NYIC’s mission.
- Strong organizational skills with a keen attention to detail.
- Excellent written and verbal communication skills.
- Bilingual English- and Spanish-language speaker required.
- Proficiency in Microsoft Office Suite and legal software applications.
- Ability to manage multiple tasks and meet deadlines.
- Previous experience as a legal assistant or in a similar role is preferred.
- Must be legally authorized to work in the United States for any employer.
Skills
- Microsoft Office Suite
- Legal software applications
- Bilingual English and Spanish
- Organizational skills
- Attention to detail
- Written communication
- Verbal communication
- Task management
- Meeting deadlines
Location
- New York City
- Long Island
- Capital Region
- Hudson Valley
- Western New York
- Finger Lakes
- New York State
Work Type
- Permanent
- Full Time
- Exempt
- Mostly on-site (4 days/week in office, 1 day/week remote)
- Requires regular travel within New York State
Experience Level
- Preferred: Previous experience as a legal assistant or in a similar role
Salary/Compensations
- $59,100/year
Benefits
- Full benefit plan
- Unlimited vacation time after 90 days of employment
- Paid sick time
- Commuter benefits
- Comprehensive retirement plan
About the Company
- The New York Immigration Coalition (NYIC) is an umbrella policy and advocacy organization for nearly 200 groups in New York State.
- NYIC envisions a New York State where all people are welcome, treated fairly, and given the chance to pursue their dreams.
- NYIC's mission is to unite immigrants, members, and allies so all New Yorkers can thrive.
- NYIC represents the collective interests of New York’s diverse immigrant communities and organizations and devises solutions to advance them.
- NYIC advocates for laws, policies, and programs that lead to justice and opportunity for all immigrant groups.
- NYIC builds the power of immigrants and the organizations that serve them to ensure their sustainability, to improve people’s lives, and to strengthen our state.
- Organizational values: Inclusive & Representative; Fair & Just; Accountable & Trusted.
Equal Opportunity
- All qualified applicants will be afforded equal employment opportunities without discrimination based on race, creed, color, national origin, immigration status or citizenship, sex, age, disability or marital status.