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About the Role

This role is part of Léman Manhattan's exciting and collaborative learning community, offering an engaging and challenging academic program for all students. Each employee demonstrates a commitment to anti-bias and anti-racism work and to fostering an inclusive learning community. As an international school with a global outlook, Léman Manhattan utilizes the International Baccalaureate Programme's philosophy to equip students with the knowledge and skills to become thoughtful, engaged leaders. As a school community, we are committed to promoting diversity, equity, belonging, and justice, and to holding ourselves accountable for addressing harm, repairing relationships, and continuing to learn together.

Responsibilities

Manages day-to-day operations of the Middle School office in support of students and faculty
Works with Registrar to support student schedule changes
Attends meetings with Head of EC, LS, and MS and Assistant Head of Middle School
Presents as a positive representation of the school with a solution-oriented approach
Schedules and coordinates calendar for the Division Head and makes all meeting arrangements
Produces agendas and materials for administrative meetings
Provides confidential, consistent, and professional support to Division Heads, faculty, and staff
Manages a variety of projects and assignments
Develops and implements streamlined systems and processes to support smooth operation of MS
Coordinates Family Conferences, ensuring efficient coordination and communication
Creates presentations using PowerPoint, Prezi, Keynote, etc.
Generates daily MS attendance report; monitors late arrivals and early dismissals
Maintains the Time-Off Calendar for designated employees
Monitors Middle School supplies and ordering in collaboration with Business Office
Maintains Middle School budgets and processes related to purchasing
Attends school-organized social events/functions
Undertakes other administrative duties as assigned by the Head of EC, LS, and MS
Participates in MS Curriculum Nights and other evening events
Manages supply needs for the Middle School, including classroom supplies and photocopying
Manages facility requests, calendaring, and event planning for Middle School events
Maintains accurate and consistent signage in the Upper School in collaboration with facilities
Conducts Summer Facilities Walk-throughs
Manages uniform information, uniform exchange, and lost & found logistics
Coordinates school trip logistics and planning, including multi-day grade level overnight trips
Coordinates Grade 8 Moving-Up Ceremony
Completes NPSIS student entry and coordinates OMNY card transportation
Supports Head of EC, LS, MS in updating student PowerSchool discipline and important notes records
Creates daily (faculty) and weekly communications (families, faculty, and staff)
Serves as communication liaison with the Middle School community
Coordinates schedules for picture day
Tracks student attendance and communicates with families for the entire Upper School
Supports Director of Fine Arts with department orders, Fine Arts’ events, photocopying, reimbursement requests, vendor payments, and other administrative tasks
Attends biweekly meetings with Director of Fine Arts
Produces agendas and materials for administrative meetings
Attends school-organized social events/functions
Provides confidential, consistent, and professional support to Division Head, faculty, and staff
Supports daily duties in Middle School as needed
Composes, types, proofs, and edits professional correspondence, memoranda, emails, and other records
Manages a variety of projects and assignments
Creates presentations using Google Slides, PowerPoint, Prezi, Keynote, etc.

Requirements

Bachelor's Degree or significant relevant experience
3-5 years of experience in an administrative support position in an educational or corporate setting
Ability to juggle multiple priorities/projects
Attention to detail and organization
Proactive; ability to anticipate needs
Excellent verbal and written communications skills
Strong technical skills, including proficiency in Google applications, database management (experience with PowerSchool and Schoology is a plus), and proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
Demonstrated patience, collaboration, flexibility, and collegiality with supervisor, colleagues, students, and families
Discretion and ability to maintain respect for confidential information
Cultural competence
Commitment to the school’s mission, core values, and inclusion statement

Skills

PowerPoint
Prezi
Keynote
Google applications
PowerSchool
Schoology
Microsoft Office
Outlook
Word
Excel
Google Slides

Location

Lower Manhattan

Work Type

Full-time

Experience Level

3-5 years

Education Level

Bachelor's Degree

About the Company

Léman Manhattan is the only independent school in Lower Manhattan serving students from 12 months through Grade 12, offering a rigorous International Baccalaureate (IB) Programme in one of the world’s most dynamic educational environments.
Consistently ranked among New York’s top private schools by Niche (#29 K–12, #5 Arts, #3 Boarding, #3 Diversity), Léman is also NYC’s only boarding school and the first private school to achieve acceptances to all Ivy League institutions within its first decade of graduates.
Our community represents over 130 countries, fostering a global perspective and inclusive culture.
Blending distinguished tradition with cutting-edge innovation, Léman prepares students for the rapidly evolving college and career landscape—guided by our mission: “Each student, future prepared.”