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About the Role

The Accounts Payable Supervisor is responsible for monitoring and processing all vendor invoices, ensuring proper approval, payment, and allocation to the correct project and funding source. This role manages the external A/P approval platform, oversees the A/P Accountant, and maintains billing for assigned contracts. The supervisor will promote an equitable and inclusive anti-racist organizational culture.

Responsibilities

Maintains all Accounts Payable Software with external vendors and internal users.
Manages monthly A/P close and ensures compliance with UP policies.
Submits necessary documentation and reports accurately and timely for assigned contracts/funders.
Manages A/P system vendor performance and recommends system changes/updates.
Oversees A/P Accountant with monthly A/P reporting and close, maintaining appropriate backup and files.
Manages high-volume vendor accounts and oversees recurring exception workflows.
Manages and responds to inquiries from C-suite executives.
Trains and mentors AP Coordinators or newer team members.
Investigates and resolves purchase order mismatches, pricing variances, duplicate invoices, and routing issues.
Ensures compliance with company purchasing policies.
Provides training to UP personnel using the system.
Coordinates with the Director of Finance for the closing of monthly fiscal periods.
Prepares and submits necessary journal entries and adjustments for monthly and annual close.
Assists CFO and Director of Finance in audit preparation, research, and support.
Performs other duties as needed to support the Finance Department.
Communicates verbally and in writing in a professional manner.
Attends staff meetings, training, and supervisory sessions.
Responds to all communications including telephone, email, and other oral and written inquiries in a timely manner.
Performs all other duties as assigned and as required.

Requirements

Bachelor’s degree required in accounting.
Five to seven years of accounting experience, with a concentration in billing, monthly closing, and reconciliations.
Fund accounting experience preferred.
Knowledge of Financial Edge NXT, AvidXchange, and other accounts payable workflow and approval platforms is a plus.
Intermediate Excel, Word, and Outlook knowledge.
Significant experience with automated general ledger systems.
Good written and oral communication skills.

Skills

Accounts Payable Software management
A/P system vendor performance analysis
A/P reporting and close oversight
Vendor account management
Exception workflow management
Executive inquiry response
Team training and mentoring
Purchase order mismatch resolution
Pricing variance resolution
Duplicate invoice resolution
Routing issue resolution
Company purchasing policy compliance
System training
Fiscal period closing coordination
Journal entry preparation
Audit preparation and support
Professional verbal and written communication
Timely response to communications
Excel
Word
Outlook
Automated general ledger systems
Financial Edge (preferred)
AvidXchange (plus)
Accounts payable workflow platforms (plus)
Approval platforms (plus)

Location

New York City

Work Type

Hybrid
4 days in office/1 day remote

Experience Level

Five to seven years of accounting experience

Education Level

Bachelor's degree in accounting

Salary/Compensations

The salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills, and expertise.

About the Company

Since 1975, Urban Pathways has engaged New York City’s most vulnerable residents, people on the streets or in areas unfit for human habitation, “lighting the path home, one person at a time.”
Urban Pathways is a catalyst for transformative change in the lives of unhoused adults, empowering them to discover their inherent strengths and abilities.
We provide essential support and foster an environment where individuals can redefine their narratives and become their best selves.

Equal Opportunity

The Accounts Payable Supervisor will be an active listener and respond by exhibiting cross-cultural awareness with the ability to promote and contribute to an equitable and inclusive anti-racist organizational culture and environment.