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About the Role

The Procurement and Inventory Clerk plays a key role in supporting the smooth operation of procurement and inventory processes across the organization. This position helps ensure that equipment and materials are properly tracked, documented, and aligned with funding requirements. Working closely with various departments and teams, the Procurement and Inventory Clerk provides system assistance to ensure efficient and compliant procurement and inventory processes. The successful Procurement and Inventory Clerk is detail-oriented, organized, and interested in contributing to the behind-the-scenes impact of a mission-driven organization.

Responsibilities

Maintain detailed records and documentation of all equipment purchased with government funds, ensuring compliance with funding requirements and internal controls.
Conduct regular site visits to verify the condition, location, and appropriate use of inventoried equipment.
Centrally catalog and track government-funded assets used across SDV departments.
Document and support processes for equipment replacement and disposal, ensuring proper approvals and compliance with agency guidelines.
Serve as the first line Help Desk for vendors using the SAP ARIBA system, providing assistance with basic system functions.
Monitor and enforce vendor compliance with documentation requirements, procurement policies, and regulations.
Conduct market research for equipment purchases to ensure fair pricing and compliance with funders.
Collaborate with the Budget Department and other teams to support audit readiness, documentation retrieval, and procurement tracking.
Perform general administrative support duties related to procurement, inventory management, and compliance tracking.

Requirements

Proven organizational skills with strong attention to detail and accuracy.
Ability to manage multiple priorities and deadlines.
Demonstrated ability to build and maintain positive relationships with internal staff and external vendors.
Excellent teamwork and collaboration skills across departments and roles.
Strong customer service orientation with a focus on responsiveness and professionalism.

Skills

SAP ARIBA system
Customer service
Inventory management
Procurement
Compliance tracking
Market research
Audit readiness
Documentation retrieval

Location

Queens
5 boroughs

Work Type

Full-time
Hybrid
Non-exempt

Experience Level

Minimum of 2 years of experience in inventory management or customer service roles
Experience in human services or social services, preferred

Education Level

High school diploma or GED

Salary/Compensations

$50,000-$55,000

Benefits

Medical insurance
Dental insurance
Vision insurance
25 days of paid time off
Retirement account with an employer match
Tuition reimbursement

About the Company

Samaritan Daytop Village provides life-changing services in mental health, addiction recovery, housing, and more to help individuals and families across New York rebuild their lives.
We serve over 33,000 clients annually at more than 60 locations throughout the five boroughs, as well as Suffolk, Rockland, Sullivan, Westchester, and Ulster Counties.