Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Department of Anesthesiology at SUNY Downstate Health Sciences University is seeking an Assistant Residency Program Coordinator to support the administrative and operational activities of the Anesthesiology Residency Program. This role will work closely with the Program Coordinator to ensure the smooth functioning of the residency program, assisting with scheduling, documentation, communication, and event planning.

Responsibilities

Assist in the day-to-day administrative operations of the residency program.
Assist with all required ACGMEIRRC/GME/hospital maintenance paperwork and data entry.
Maintain and update resident files, records, and databases.
Monitor block academic schedule, duty hours, evaluations, procedure log, and scholarly profile of each resident.
Complete biannual reporting of milestones to the ACGME.
Ensure compliance with accreditation requirements and institutional policies.
Complete the required Annual Program Evaluation for submission to the GMEC.
Assist with resident orientation, proctoring in-training services examination, credentialing, and repayment.
Assist in preparing and maintaining resident schedules, including rotations, call schedules, and educational activities.
Coordinate and schedule meetings, conferences, and other educational events.
Manage room reservations and logistical arrangements for meetings and events.
Serve as a point of contact for residents, faculty, and staff regarding residency program-related inquiries.
Draft and distribute routine communications, newsletters, and announcements to residents and faculty.
Maintain the residency program's online presence, including website updates and social media postings.
Assist in collecting, organizing, and submitting required documentation for accreditation and institutional reviews.
Prepare and distribute reports, surveys, and evaluations as needed.
Ensure accurate and timely documentation of resident evaluations, milestones, and progress.
Assist in planning and coordinating residency program events such as orientation, graduation, recruitment, and social activities.
Manage event logistics, including venue setup, catering, and audiovisual needs.
Coordinate travel arrangements and reimbursements for residents and faculty attending conferences and off-site events.
Provide administrative support to residents, addressing their needs and concerns.
Assist residents with credentialing, licensure, and other necessary documentation.
Facilitate resident wellness initiatives and support services.

Requirements

Must have experience with ACGMEIRRC/GME/hospital maintenance paperwork and data entry.
Must be able to monitor block academic schedule, duty hours, evaluations, procedure log, and scholarly profile of each resident.
Must be able to complete biannual reporting of milestones to the ACGME.
Must ensure compliance with accreditation requirements and institutional policies.
Must complete the required Annual Program Evaluation for submission to the GMEC.
Must be able to assist with resident orientation, proctoring in-training services examination, credentialing, and repayment.
Must be able to prepare and maintain resident schedules.
Must be able to coordinate and schedule meetings, conferences, and other educational events.
Must be able to manage room reservations and logistical arrangements for meetings and events.
Must be able to serve as a point of contact for residents, faculty, and staff.
Must be able to draft and distribute routine communications, newsletters, and announcements.
Must be able to maintain the residency program's online presence.
Must be able to collect, organize, and submit required documentation for accreditation and institutional reviews.
Must be able to prepare and distribute reports, surveys, and evaluations.
Must ensure accurate and timely documentation of resident evaluations, milestones, and progress.
Must be able to plan and coordinate residency program events.
Must be able to manage event logistics.
Must be able to coordinate travel arrangements and reimbursements.
Must be able to provide administrative support to residents.
Must be able to assist residents with credentialing, licensure, and other necessary documentation.
Must be able to facilitate resident wellness initiatives and support services.

Skills

Administrative Support
Data Entry
Record Keeping
Scheduling
Communication
Event Planning
Documentation
Reporting
Compliance
Resident Support
Wellness Initiatives

Location

Brooklyn

Work Type

Full-time

About the Company

SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers.
It is the only academic medical center in Brooklyn.
It serves a large population that is among the most diverse in the world.
It is highly-ranked by Castle Connolly Medical among the top 5 leading U.S. medical schools for training doctors.

Equal Opportunity

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.
Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu.