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About the Role
Optiver is seeking an Executive Assistant to support senior leaders within the Travel, Events, and Leadership Office (TELO) team. This role involves providing high-touch, proactive support to executives managing global portfolios, driving critical decisions, and representing the firm. The ideal candidate will anticipate needs, manage complex priorities, exercise sound judgment, and bring structure to fast-paced environments. Additionally, this role contributes to the Austin office culture by building relationships, bringing energy, and strengthening community connection.
Responsibilities
- Own end-to-end calendar management for three senior global leaders, balancing competing demands against executive priorities.
- Restructure scheduling to protect focus time and create preparation windows for high-stakes meetings.
- Anticipate and resolve scheduling conflicts before they reach the executive.
- Serve as the primary point of contact for anyone seeking access to or information from executives.
- Triage inbound requests, filter noise, and route information with judgment to protect leaders from unnecessary interruption.
- Draft and manage time-sensitive communications on behalf of executives.
- Coordinate logistics and agendas for leadership forums, offsites, and strategic discussions.
- Capture outcomes and translate commitments into actionable items.
- Manage all aspects of travel end-to-end, including flights, hotels, ground transport, itinerary synchronization, and real-time disruption management.
- Coordinate multi-city and international travel across complex, interlocking leadership calendars.
- Handle logistics for visiting executives and confidential candidates with precision and discretion.
- Carry and translate executive intent, ensuring decisions, priorities, and context reach the right people in the right form.
- Stay attuned to organizational dynamics and proactively surface relevant information to leadership.
- Represent the Optiver standard in every interaction.
Requirements
- 6+ years supporting C-suite in a high-performance, fast-moving environment (financial services, trading, or comparable preferred).
- Exceptional judgment to distinguish critical issues from those that can be resolved independently.
- Discretion as a professional default, handling confidential information across people, decisions, and strategy.
- High emotional intelligence to read organizational dynamics, manage relationships across seniority levels, and navigate with care.
- Strong written communication skills, comfortable drafting correspondence on behalf of a senior leader.
- Precision under pressure, maintaining accuracy regardless of pace.
- Proficiency in Microsoft Outlook 365 and complex multi-time zone calendar management.
- Low ego and high ownership, taking full responsibility for outcomes.
- Legal authorization to work in the U.S. is required; sponsorship is not provided.
Skills
- Calendar Management
- Communication
- Judgment
- Discretion
- Emotional Intelligence
- Microsoft Outlook 365
- Travel Coordination
- Logistics Management
Location
- Austin
Work Type
- Onsite
- Full-time
Experience Level
- 6+ years
Benefits
- Highly competitive compensation package including performance-based bonus structure
- 401(k) match up to 50%
- Comprehensive health, mental, dental, vision, disability, and life coverage
- 25 paid vacation days alongside market holidays
- Extensive office perks, including breakfast, lunch and snacks, regular social events, clubs, sports leagues and more
About the Company
- At Optiver, our mission is to improve the market by injecting liquidity, providing accurate pricing, increasing transparency and stabilizing the market no matter the conditions.
- With a focus on continuous improvement, we prioritize safeguarding the health and efficiency of the markets for all participants.
- As one of the largest market making institutions, we are a respected partner on 100+ exchanges across the globe.
Equal Opportunity
- Optiver does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, or other legally protected characteristics.