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About the Role

A prestigious organization seeks a highly organized and proactive bilingual Senior Administrative Assistant to support senior U.S. executives in a fast-paced, international business environment. This role is ideal for candidates with experience in high-coordination roles such as executive support, event planning, or project coordination.

Responsibilities

• Independently manage complex executive calendars, meetings, and frequently changing schedules.
• Coordinate meetings involving multiple executives, departments, external parties, and international offices across multiple time zones.
• Proactively identify scheduling conflicts, negotiate timing with multiple parties, and drive arrangements through completion.
• Coordinate domestic and international business travel, including detailed itineraries and schedule changes.
• Prepare expense reports, correspondence, presentations, and other business documents.
• Coordinate meetings, conferences, events, and other time-sensitive activities.
• Communicate professionally and confidently with senior internal and external stakeholders.
• Anticipate executive needs, follow up on outstanding items, and ensure that schedules and logistics remain on track.

Requirements

• 5+ years of executive assistant, senior administrative, event coordination, project coordination, production coordination, or comparable experience.
• Excellent professional English communication skills and business-level Japanese.
• Demonstrated ability to coordinate complex schedules involving multiple stakeholders and competing priorities.
• Strong organizational skills, sound judgment, and exceptional attention to detail.
• Ability to work independently, anticipate problems, and adjust quickly to last-minute changes.
• Comfortable working in a fast-paced, deadline-driven environment where timing and accuracy are critical.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Skills

• Executive calendar management
• Meeting coordination
• Travel coordination
• Expense reporting
• Business document preparation
• Event coordination
• Professional communication
• Stakeholder management
• Problem anticipation
• Adaptability
• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Location

• New York City

Work Type

• Hybrid

Experience Level

• Senior

Salary/Compensations

• $80,000–$95,000

Benefits

• Good Benefits

About the Company

• A prestigious, prominent organization operating in a fast-paced, international business environment.