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About the Role

As a Team and Project Assistant, you will be instrumental in keeping the office running smoothly. This role is versatile, down-to-earth, and practical, involving direct communication within the team.

Responsibilities

• Manage office organization, mail processing, and general commercial tasks.
• Handle material orders, cash management, and absence processing.
• Receive and assist visitors, service providers, and tradespeople.
• Plan appointments and travel for colleagues and managers.
• Support recruitment by contacting applicants, coordinating interviews, and assisting with onboarding/offboarding.
• Assist with acquiring new projects.
• Organize birthdays and internal events.
• Set up workstations for new colleagues, including monitors, peripherals, and cable management.
• Manage office supplies and inventory.
• Coordinate external service providers such as cleaning, technical, and trade services.
• Perform minor practical tasks in daily office operations.
• Organize birthdays, anniversaries, and internal events.
• Actively shape team culture and contribute ideas for improving daily work life.
• Act as a culture ambassador, embodying the company's internal interaction style.
• Maintain and manage correspondence registers, recording and documenting incoming and outgoing mail.
• Create, format, and review letters, minutes, and memos according to templates and content guidelines.
• Take minutes in meetings and ongoing appointment coordination for management during absences of the office management.

Requirements

• Completed commercial apprenticeship and initial professional experience in a comparable assistant or office organization role.
• Organizational talent, quick comprehension, and reliability.
• Discretion in handling personnel and business information.
• Communicative and confident in dealing with visitors, callers, and business partners, both internally and externally.
• Independent and meticulous work style.
• Proficient in MS Office.
• Very good German language skills, both written and spoken.
• Willingness to engage in practical tasks and hands-on work.

Skills

• MS Office
• Organizational skills
• Communication skills
• Interpersonal skills
• Discretion
• Attention to detail
• Technical understanding (nice to have)

Location

• Berlin Mitte

Work Type

• Full-time
• Flexible working hours

Experience Level

• Entry-level
• Professional

Education Level

• Commercial apprenticeship

Salary/Compensations

• Competitive remuneration

Benefits

• Participation in a family business with technically demanding national and international projects
• Varied and cross-thematic activities
• International and collegial work environment with short communication channels
• A dedicated contact person in office management
• Centrally located workplace easily accessible by public transport
• Corporate Benefits and other additional benefits

About the Company

• ARCUS Planung + Beratung is a privately owned company of engineers and architects with over 30 years of tradition.
• We are an owner-managed company.