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About the Role

Support the Drug & Alcohol Specialist Advisory Service (DASAS) by ensuring rosters, payroll, and daily priorities are managed smoothly, accurately, and on time. This role involves maintaining accurate patient records, data, reports, and documentation, coordinating reporting, audits, meeting minutes, document management, and supplies, and handling a range of day-to-day administrative tasks. You will communicate confidently with clinicians, staff, and customers, providing professional, responsive, and positive service, and thrive in a busy environment by working collaboratively and supporting the wider DASAS team.

Responsibilities

Keep rosters, payroll and daily priorities running smoothly, accurately and on time.
Maintain accurate patient records, data, reports and documentation.
Ensure a high standard of quality and confidentiality in record-keeping.
Coordinate reporting, audits, meeting minutes, document management, and supplies.
Handle a range of day-to-day administrative tasks.
Communicate confidently with clinicians, staff and customers.
Deliver professional, responsive and positive service.
Provide support across reception, leave coverage and the wider DASAS team.

Requirements

Excellent time management skills with the initiative to juggle competing priorities and meet deadlines.
Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Typing speed of at least 50 WPM.
Previous healthcare experience.
Knowledge of patient administration systems.
Compassionate and respectful approach to patients and carers.
Comfortable working in a fast-paced, high-volume environment.
Ability to manage a diverse workload.
Strong interpersonal and analytical skills.
Confidence to troubleshoot issues.
Ability to communicate respectfully with people from diverse and marginalised backgrounds.
Must be an Australian or New Zealand citizen or hold an Australian visa that grants necessary work rights.

Skills

Time management
Microsoft Office (Word, Excel, Outlook, PowerPoint)
Typing (50 WPM)
Patient administration systems
Interpersonal skills
Analytical skills
Problem-solving
Communication

Location

St Vincent’s Public Hospital, Sydney

Work Type

Max term contract
Part-time
24 hours per week

Experience Level

Administration Officer Level 4, (Year1-2)

Salary/Compensations

$78,183.85 - $79,973.57 (pro-rata)

Benefits

Competitive pay
Not-for-profit salary packaging
Seamless NSW Health Mobility (transfer of qualifying service and leave entitlements)
Study leave
Curran Foundation scholarships
Fitness Passport
Discounted private health insurance
Cultural recognitions and celebrations

About the Company

Join a team built on a proud legacy of world-class care, true compassion, and deep community roots.
Founded by the Sisters of Charity and powered today by St Vincent’s Health Australia, the Sisters' legacy of compassionate service is our living heartbeat.
Sydney’s premier and iconic inner-city public hospital, providing world-class care to all people, including the most vulnerable.
Features cutting-edge programs and surgery infrastructure, fostering clinical excellence and professional growth.
Located in the vibrant heart of Darlinghurst, close to public transport.

Equal Opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.
As part of our commitment to reconciliation, we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body, mind, spirit and community.
We acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees.
As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.