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About the Role

This role is responsible for the end-to-end administration, quality assurance, and lifecycle tracking of all contracts and purchase order (PO) requests within the project controls function. The coordinator ensures documentation integrity, compliance with internal standards, and seamless coordination across Legal, PartnerOps, and project teams from initiation through execution and filing.

Responsibilities

• Perform detailed quality reviews of all contract and PO request documentation, verifying correct cost coding aligned to the approved budget structure.
• Confirm that all submissions utilize current standard templates, formatting guidelines, and approved language.
• Review scope descriptions, commercial terms, and supporting attachments for clarity, accuracy, completeness, and appropriate wording, flagging ambiguities or inconsistencies.
• Maintain a QA/QC checklist and rejection log, providing feedback on revisions and tracking re-submissions.
• Record and log all incoming contracts and PO requests in the designated tracking system immediately upon receipt.
• Ensure each entry is complete and accurate, capturing all required metadata.
• Assign unique reference numbers and maintain version control for traceability.
• Perform periodic audits of the register to identify and resolve missing entries, incomplete fields, or data discrepancies.
• Liaise directly with internal Legal teams to initiate and coordinate contract reviews, ensuring all required supporting documentation is included.
• Track the status of each legal review in progress, maintaining visibility of timelines, pending actions, and reviewer assignments.
• Manage the feedback loop between Legal and project stakeholders, distributing review comments, coordinating revisions, and resubmitting updated documents until formal legal approval is obtained.
• Escalate overdue reviews or unresolved legal issues to the appropriate programme leadership.
• Route fully approved contracts and PO requests to the PartnerOps team for execution, ensuring all prerequisite approvals and sign-offs are documented and attached.
• Confirm receipt by PartnerOps and obtain acknowledgement of acceptance into their execution queue.
• Track each document through the execution phase, monitoring for signature completion, PO issuance, and system activation, and follow up on outstanding items.
• Communicate execution confirmation back to originating project teams and update all relevant tracking systems.
• Maintain a comprehensive end-to-end contract and PO status tracker providing real-time visibility from initiation through close-out.
• Produce regular status reports and dashboards for programme leadership, highlighting ageing items, bottlenecks, and at-risk deadlines.
• Proactively identify and escalate delays, blockers, or process breakdowns to relevant stakeholders, recommending corrective actions.
• Support continuous improvement of the tracking methodology and tools.
• Verify that all executed contracts and purchase orders are correctly filed in the designated document management system.
• Cross-reference executed documents to the appropriate project cost codes, work breakdown structure (WBS) elements, and budget line items.
• Confirm that committed and actual values from executed contracts/POs are accurately reflected in the cost management system, coordinating with cost engineers or finance teams to resolve discrepancies.
• Conduct periodic reconciliations between the contract register, PO log, and cost management system to ensure alignment and data integrity.

Requirements

• Ability to exercise judgment based on the analysis of multiple sources of information.
• Willingness to take a new perspective on existing solutions.
• Organizational skills with an advanced inquisitive mindset.
• Sophisticated math skills. Ability to calculate mildly complex figures such as percentages, fractions, and other financial-related calculations.

Skills

• In-depth knowledge of Microsoft Office products (Word, Excel, Outlook).

Experience Level

• 5-8 years of relevant experience

Education Level

• Bachelor's Degree preferred
• In lieu of a degree, a combination of experience and education will be considered.
• C.P.M., C.P.S.M. or N.A.C.M. certifications or eligibility, preferred.

About the Company

• Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
• Working with clients across real estate, infrastructure, energy and natural resources, they transform together delivering outcomes that improve people’s lives.
• Capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
• Majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with partners holding a significant minority interest.
• Turner & Townsend and CBRE work together to provide clients with the premier program, project and cost management offering in markets around the world.

Equal Opportunity

• All your information will be kept confidential according to EEO guidelines.
• It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process.
• No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
• Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees.
• In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.