Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Associate, Special Events supports the planning and execution of fundraising and donor events, creating memorable experiences that strengthen relationships and advance philanthropic goals.

Responsibilities

• Track fundraising progress, process event payments and acknowledgements, and handle guest management for Fall Gala and Annual Luncheon.
• Coordinate theater seating and ticketing logistics for the Spring Gala, managing inventory, ticket distribution, performance assignments, and troubleshooting patron ticketing needs.
• Draft event materials including benefit event pre-sale letters, invitations, and programs.
• Organize mailings including managing mailing lists, facilitating design updates, and coordinating print production and mail house distribution.
• Assist with benefit event fundraising efforts through donor outreach, sponsorship fulfillment, and stewardship activities.
• Collaborate with colleagues across Development and other departments to ensure seamless planning and execution of assigned events.
• Coordinate logistics for assigned events with vendors, such as caterers, rental companies, photographers, and musicians.
• Support onsite benefit event execution, assisting with registration, vendor coordination, guest hospitality, and troubleshooting.
• Orchestrate Patron Lounge operations including contract management, logistics, bookings, room set-up, bar inventory, maintenance, and financial reconciliation.
• Manage Special Event’s product inventory.
• Maintain the Development Department’s events calendar and serve as the Development Department point person for the Master Calendar.
• Organize cumulative 12-month Playbill listings for Special Event donors.
• Maintain accurate event and constituent records in Tessitura, ensuring timely updates and data integrity.
• Stay abreast of social and institutional calendars throughout New York City to avoid scheduling conflicts.
• Assist with office organization, end of year archiving, and facilitating new office systems for better efficiency.
• Check Special Events main telephone line, email, and distribution of mail, and provide general administrative support for the department.

Requirements

• Bachelor’s Degree required
• 1+ year(s) of professional work experience – preferably in event planning or fundraising
• Must possess outstanding attention to detail, follow-through, and organizational skills
• Excellent written and oral communication skills, as well as diplomacy and excellent judgment
• Ability to multi-task, prioritize, and problem-solve in a fast-paced work environment
• Ability and willingness to work evenings and weekends as required for performances and special events.

Skills

• Advanced computer and database management skills
• Knowledge of Tessitura a plus

Location

• New York City

Work Type

• Full-time
• Non-exempt

Experience Level

• 1+ year(s) of professional work experience

Education Level

• Bachelor’s Degree

About the Company

• New York City Ballet is one of the foremost dance companies in the world, with a roster of spectacular dancers and an unparalleled repertory.
• Founded in 1948 by George Balanchine and Lincoln Kirstein, New York City Ballet quickly became world-renowned for its athletic and contemporary style.
• Widely acknowledged for its enduring contributions to dance, New York City Ballet is committed to promoting creative excellence and nurturing a new generation of dancers and choreographers.
• The School of American Ballet is the official training academy of the New York City Ballet.
• New York City Ballet pursues the highest levels of artistic excellence and innovation.
• We seek to attract, retain, and cultivate the most talented dancers, musicians, designers, stage technicians, and arts administrators.
• We are deeply committed to creating and sustaining an organizational culture that values and reflects inclusion, equity and access for all.
• We are inspired by our founders, George Balanchine and Lincoln Kirstein, who envisioned an authentically American expression of ballet with a company that reflects the rich cultural diversity of this nation.
• In pursuit of their vision, we are committed to all by educating, developing, and supporting an organization that welcomes and amplifies the voices and lived experiences of everyone.

Equal Opportunity

• New York City Ballet is proud to be an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment.
• All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, religion, age, national origin, sex, sexual orientation, gender identity or expression, marital status, citizenship status, disability, pregnancy, creed, genetic predisposition or carrier status, military status or veteran status, status as a victim of domestic violence, unemployment status, familial status, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history or any other characteristic protected by law.