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About the Role

The Procurement Data Entry Clerk supports the purchasing and procurement department by ensuring accurate and timely entry of data related to product orders, supplier invoices, and inventory records. This role plays a critical part in maintaining precise purchasing information, supporting vendor relationships, and ensuring compliance with company policies and union requirements.

Responsibilities

• Enter purchase orders, invoices, credits, and pricing updates into the procurement system with accuracy and efficiency.
• Maintain up-to-date records of supplier information for orders, receiving, rail, OTR, and team tracking and measuring metrics.
• Assist in reconciling discrepancies between purchase orders, deliveries, and invoices.
• Support Procurement Manager in preparing reports on purchasing trends, supplier performance, and cost analysis.
• Monitor product availability, backorders, and substitutions in coordination with suppliers.
• Communicate with vendors regarding order status, delivery timelines, and corrections to paperwork.
• Collaborate with warehouse, receiving, and accounting teams to ensure alignment on inventory, deliveries, and invoice payments.
• Ensure compliance with company policies, union regulations, and safety standards.
• Assist with filing, scanning, and maintaining digital and physical procurement records.
• Support other administrative and clerical functions within the procurement department as needed.

Requirements

• High school diploma or equivalent required; associate’s degree preferred.
• 1–3 years of data entry, administrative, or procurement-related experience (beverage or distribution industry a plus).
• Strong computer skills, including Microsoft Excel, Word, and procurement/ERP software.
• Excellent typing speed and accuracy with strong attention to detail.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team in a unionized environment.
• Effective communication skills for interaction with vendors, internal departments, and union staff.

Skills

• Data entry
• Microsoft Excel
• Microsoft Word
• Procurement/ERP software
• Typing speed and accuracy
• Attention to detail
• Organizational skills
• Time management
• Independent work
• Teamwork
• Communication skills

Experience Level

• 1-3 years

Education Level

• High school diploma or equivalent
• Associate's degree preferred

Salary/Compensations

• $24.00 - $26.00 per hour

Benefits

• Generous employee benefits package
• Eligible to receive a discretionary bonus

About the Company

• Manhattan Beer and Beverage Distributors' vision is to be the leading beer distributor in the market.
• Founded by Simon Bergson, the business has grown over 40 years from 1 truck and 4000 feet of warehouse space to 1.5 million feet of warehouse space, distribution rights to 300 brands, 400 trucks, and services 15 counties.
• The company aims to provide great service to all customers, from convenience store owners to big chain operators, restaurants, bars, and hotels.
• Hard work, grit, and a “can do” spirit are the company's hallmarks.
• Manhattan Beer and Beverage Distributors is committed to developing its people and making it a great place to work, maintaining a family atmosphere.
• The business is growing and seeking smart and talented people.