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About the Role

The Accounts Payable Clerk is responsible for all aspects of the accounts payable function, including the processing of purchase orders, vendor invoices, check requests, payment preparation, and record maintenance. This position ensures timely and accurate payments while maintaining compliance with organizational policies and financial procedures.

Responsibilities

• Receive, review, and process vendor invoices for accuracy, completeness, and proper authorization for various MCC Association departments.
• Maintain electronic records and supporting documentation within QuickBooks.
• Match invoices to purchase orders, contracts, and receiving documentation.
• Process invoices and ensure timely and accurate payments in accordance with established payment terms.
• Prepare and process electronic payments, ACH transactions, wire transfers, and checks.
• Reconcile vendor statements and investigate and resolve payment discrepancies.
• Maintain accurate vendor records, including W-9 documentation and banking information.
• Identify stale-dated checks, send letters to vendors and/or students, and remit unclaimed or non-reissued checks to New York State.
• Respond promptly and professionally to vendor inquiries regarding payments, account balances, and invoice status.
• Monitor accounts payable activity to ensure payments remain current.
• Collaborate with internal departments to resolve invoice, purchasing, and payment-related concerns.
• Maintain organized and accurate financial records in accordance with departmental policies and audit requirements.
• Enter, track, and file purchase orders.
• Prepare, process, and distribute annual 1099 forms.
• Provide exceptional customer service to both internal and external stakeholders.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent.
• Minimum of three (3) years of accounts payable experience.
• Strong customer service orientation with the ability to effectively support vendors and internal stakeholders.
• Demonstrated experience with corporate credit card reconciliation, expense review, and resolution of discrepancies.
• Proficiency in Microsoft Office applications.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to operate standard office equipment, including computers, calculators, copiers, and related technology.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Ability to anticipate work needs, exercise sound judgment, and maintain professional interactions.
• Ability to maintain confidentiality and safeguard sensitive financial information.
• Strong analytical, problem-solving, and critical-thinking skills.

Skills

• QuickBooks
• Microsoft Office applications
• Corporate credit card reconciliation
• Expense review
• Payment processing
• Vendor statement reconciliation
• Vendor record maintenance
• 1099 form preparation
• Customer service
• Communication skills
• Organizational skills
• Attention to detail
• Problem-solving
• Critical-thinking

Location

• ROCHESTER, NY 14623

Work Type

• Full Time

Experience Level

• 3 years of accounts payable experience
• 2 years professional experience in accounting or a closely related field

Education Level

• High School
• Associate degree in accounting

Salary/Compensations

• $23.00 - $26.00 Hourly