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About the Role

The Business Assistant will be responsible for all coordination and executive support functions for a group of Vice Presidents within the Human Resources and Talent organization at Definity. This role also provides comprehensive administrative support to the broader HR, Talent Acquisition, and Culture teams.

Responsibilities

• Manage VPs' calendars and inboxes, coordinating internal and external meetings.
• Resolve conflicting priorities across multiple executives while ensuring necessary resources are booked.
• Coordinate and manage travel itineraries, flight and hotel bookings, and ground transportation.
• Prepare, compile, and submit travel-related expenses and corporate invoices.
• Handle highly sensitive, proprietary, and confidential HR information with discretion.
• Plan and coordinate events for the HR team, including venue, catering, and technical support.
• Monitor monthly reports and track expenses for HR initiatives, following up on discrepancies.
• Review direct report expense reports for accuracy and policy compliance.

Requirements

• Proven ability to handle confidential and sensitive organizational matters with sound judgment and independence.
• Strong time management skills with the ability to balance competing priorities from multiple VPs.
• Professionalism in all interactions with internal stakeholders and external partners.
• Strong written and verbal communication skills.
• Meticulous administrative and organizational capabilities.
• Demonstrated advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Oracle HCM.

Skills

• Microsoft Office
• Outlook
• Word
• Excel
• PowerPoint
• Adobe Acrobat
• Oracle HCM

Experience Level

• 3-5 years of experience supporting multiple senior-level leaders

Education Level

• University degree or college diploma in Business/Office Administration, Human Resources, or a relevant discipline

Salary/Compensations

• $51,300 - $94,400

About the Company

• Definity (Human Resources and Talent organization)