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About the Role

We are seeking a professional, organized, and proactive Receptionist/Administrative Assistant to support daily office operations and serve as the first point of contact for clients and callers. This role is essential to maintaining a welcoming office environment while providing high-level administrative and clerical support to core office personnel. The ideal candidate thrives in a fast-paced environment, anticipates needs, and can adapt to changing priorities while maintaining composure and professionalism.

Responsibilities

• Answer incoming calls, take messages, and route communications to appropriate personnel
• Greet clients and visitors and assist with last-minute client requests
• Ensure common areas (lobby, conference rooms, kitchen) are clean, stocked, and presentable
• Schedule appointments and meetings for administrative and executive staff
• Attend meetings as needed, take detailed notes, and distribute meeting minutes
• Assist with managing the main office calendar and executive calendars
• Keep office supplies stocked, organized, and accessible
• Arrange meetings and events on- and off-site, including catering and vendor coordination
• Run occasional errands (post office, bank, etc.)
• Provide general support to core administrative staff as needed

Requirements

• High school diploma or GED required; college degree preferred
• Authorized to work in the United States
• Relevant administrative or office experience
• Attention to detail and confidentiality

Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and communication skills
• A positive, professional attitude
• Ability to work independently and as part of a team

Location

• Uniondale, NY

Work Type

• On-Site

Education Level

• High school diploma or GED required
• College degree preferred

Salary/Compensations

• Competitive compensation

Benefits

• Health, Vision, Dental, and Life Insurance
• Employee Assistance Program
• FSA / HSA
• 401(k) with employer contribution
• Excellent Paid Time Off (24 days)
• Collaborative work environment (and great coffee!)

About the Company

• Blue Star Security is a premier security partner trusted by clients nationwide.
• We specialize in deploying elite off duty and retired law enforcement professionals to protect commercial sites, retail environments, residential communities, and corporate locations, along with dedicated executive protection services.
• With a reputation for unmatched professionalism, rapid response, and concierge level support, Blue Star delivers the confidence, safety, and peace of mind organizations rely on every day.
• At Blue Star Security, we are a community of driven professionals working together to make the world safer through technology and service.
• Purpose Driven Work – Every role contributes to building smarter, more secure environments
• Growth Opportunities – Mentorship, cross functional projects, and career development
• Collaborative Culture – Open communication, respect, and team first thinking
• People First Values – Inclusive culture and generous employee support

Equal Opportunity

• All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or any other protected status under applicable law.