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About the Role

Willkie Farr & Gallagher LLP is seeking a Transactional, Experience & Content Specialist to join their Business Development team. This role focuses on capturing, developing, and maintaining the firm's transactional experience content, working closely with lawyers and BD colleagues to collect deal information, draft client-ready descriptions, and ensure data accuracy across platforms. The Specialist will leverage research and AI tools to communicate the firm's capabilities in various transactional matters.

Responsibilities

Update and maintain transactional matter records in the firm’s experience database.
Collect deal details from lawyers, paralegals, and transaction management teams.
Ensure accuracy of deal descriptions, matter types, related parties, deal values, industries, and lawyer roles.
Use AI tools to summarize, standardize, and classify transactional matters.
Lead process for league table submissions with coordinator support.
Draft and refine deal descriptions, representative experience lists, and transaction summaries for pitches and proposals.
Translate complex transactional work into concise, client focused language.
Use generative AI to create first draft deal summaries, rewrite or enhance lawyer provided text, and produce content variations.
Maintain updated transactional bios, experience lists, and content libraries.
Prepare tailored experience lists for RFPs, pitches, and client proposals.
Assist BD Managers with assembling pitch materials, including deal summaries.
Support Chambers, Legal 500, and other directory submissions.
Work with MarTech and Data teams to ensure experience data is captured accurately and efficiently.
Review Restrictions database to ensure matter descriptions comply with confidentiality and ethical guidelines.
Collaborate with Communications teams to ensure consistency across digital and print materials.
Conduct basic research on clients, industries, market trends, and counterparties.
Assist with tracking notable transactions, deal closings, and market developments.

Requirements

JD preferred or transactional paralegal experience with strong knowledge of transactional terminology, deal structures, and corporate processes.
3-6 years of experience in a law firm, professional services, or content heavy environment.
Strong writing and editing skills; ability to summarize transactional matters clearly and accurately.
Experience with CRM or experience management systems preferred (e.g., Salesforce, Foundation).
Skilled using generative AI tools for drafting, summarizing, and content transformation.
High attention to detail and strong organizational skills.
Ability to work collaboratively with lawyers, BD colleagues, and administrative teams.
Ability to sit at a desk most of the working day and walk short distances.
Needs manual dexterity, speed and accuracy in handling office equipment.
Ability to work efficiently and accurately in an atmosphere of frequent interruption.
Ability to work in close proximity to other individuals.
Ability to carry light [to moderate] objects, e.g., files, small objects and supplies a short distance.
Must be able to lift, carry and move objects [up to 15/20/25 lbs OR in excess of 25/30 lbs].

Skills

Transactional terminology
Deal structures
Corporate processes
Writing
Editing
Summarization
Generative AI tools
CRM systems
Experience management systems
Salesforce
Foundation
Metadata
Taxonomies
Structured content

Location

16 offices in six countries

Work Type

Exempt

Experience Level

3-6 years

Education Level

JD preferred

Salary/Compensations

USD $90,000.00 - USD $115,000.00 /Yr.

Benefits

Highly competitive compensation package
Exceptional benefits
Comprehensive suite of benefit programs

About the Company

Willkie Farr & Gallagher LLP is an elite international law firm of approximately 1,300 lawyers.
We believe great people are the key to our success.
We offer a friendly, collaborative environment that affords unique opportunities to expand professional development.

Equal Opportunity

Willkie Farr & Gallagher is an Equal Opportunity employer.
We do not discriminate based upon actual or perceived: race (including hair texture, protective hairstyles and other traits associated with race), color, age, religious creed, citizenship, citizenship status and alienage, nationality, national origin or ancestry, ethnicity or creed, disability, genetic information or medical condition, reproductive health decision making, pregnancy or maternity, paternity, marital or civil partnership status, caregiver status, gender (including gender identity, expression, nonconformity, gender reassignment or status as a transgender individual), sex, sexual orientation or preference, veteran or military status, height, weight, any other characteristic protected by law or any combination thereof.
We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process.
Pursuant to the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO) and the San Francisco Fair Chance Ordinance, we will consider qualified applicant with arrest and conviction records.