Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Project Coordinator supports Project Managers in coordinating technical documentation, production expediting, compliance activities, and customer communications. This role is ideal for individuals with strong organizational skills, technical acumen, and a collaborative mindset, contributing to the company's transformation and Lean Cultural Change initiatives.

Responsibilities

• Manage and track customer approval documents (P&IDs, GAs, data sheets, ITPs, etc.)
• Coordinate document submissions, revisions, and resubmittals to meet contract schedules
• Collaborate with engineering and quality teams to ensure timely and accurate deliverables
• Serve as the primary liaison between Project Management and manufacturing teams
• Monitor production milestones, material readiness, and fabrication progress
• Coordinate daily with shop expeditors to identify and mitigate delays
• Schedule and coordinate witness and hold-point inspections with customers, third-party inspectors, and internal QA teams
• Ensure documentation, inspection readiness, and test packages are prepared in advance
• Track inspection outcomes and manage any follow-up actions or NCRs
• Provide regular project updates to customers on documentation, manufacturing, and shipment status
• Support Project Managers during client meetings and conference calls
• Manage follow-up items and maintain professional communication standards
• Assist with submission and tracking of foreign registration documents (CRN, GOST, PED, etc.)
• Coordinate with engineering and compliance teams to ensure adherence to international standards
• Assist Project Managers with day-to-day activities including schedule updates, risk tracking, and action item follow-up
• Maintain project files, reports, and customer dashboards as required
• Contribute to internal process improvements and cross-functional collaboration

Requirements

• Bachelor’s degree or equivalent experience in engineering, business, or technical field
• 1–3 years of experience in a manufacturing, industrial, or engineered-to-order environment
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Proficiency with Microsoft Office

Skills

• Organizational skills
• Technical acumen
• Collaborative mindset
• Microsoft Office proficiency
• ERP/CRM experience preferred
• Familiarity with technical drawings
• Familiarity with inspection processes
• Familiarity with pressure equipment codes

Location

• Onsite

Work Type

• Full-time

Experience Level

• 1-3 years

Education Level

• Bachelor's degree or equivalent experience

Salary/Compensations

• $60,000 - $70,000

Benefits

• Full health & welfare benefits
• 401(k)
• PTO
• Developmental opportunities

About the Company

• API Heat Transfer is undergoing a transformation with a new mission and leadership, accelerating its path to Lean Cultural Change.
• The company has a premier, global engineering team and is involved in leading-edge technology for the heat transfer industry.