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About the Role

The Bid Coordinator processes bid-specific tasks within the K-12 channel, monitors the workflow of Affinity Group manufacturer bids, and utilizes the Bid Management System to ensure timely correspondence and delivery of professional documents to customers. This role also approves sales agreement setup upon bid award and monitors competitive information.

Responsibilities

• Assists and supports the K-12 school team.
• Assumes responsibility for bids in assigned territories.
• Prepares bids in the bid management system.
• Customizes bids to meet customer requirements.
• Prepares pre-final and final bid documents and all supporting documents as needed.
• Proofs bids for accuracy prior to submission to customer.
• Reviews and approves the setup of bid vendor sales allowance in the bid management system.
• Sends bid quotes to distributors or schools if a direct quote.
• Enters commodity orders into Processor Link and checks monthly to ensure schools are using their commodity pounds accordingly.
• Approves and audits sales agreements that have a direct impact to margin dollars.
• Performs other duties as assigned.

Requirements

• Maintains knowledge of the Bid Management System along with other systems that pertain to the bid process.
• Maintains knowledge of Federal Procurement guidelines, the National School Lunch Program, National School Breakfast Program, and the USDA Schools/Child Nutrition Commodity Program.
• Maintains peer relationships in the field to share issues and ideas.
• Must be able to scan and configure documents.
• Must understand pricing logic.

Skills

• Excellent written, verbal, organizational, and communication skills.
• Problem-solving capabilities.
• Ability to multi-task, prioritize, and work independently or within a team environment.
• Accuracy and special attention to detail.

Location

• Affinity Group office
• Remote office

Work Type

• Full-time
• Flexible work hours
• Some weekends included

Experience Level

• 1-2 years of experience with a food service brokerage agency foodservice operations management and/or national manufacturer calling on key regional accounts and/or operators.

Education Level

• High School Diploma / GED

Salary/Compensations

• $18/hr and above

About the Company

• Affinity Group is an Equal Opportunity Employer.
• We celebrate diversity and are committed to creating an inclusive environment for all employees.
• The above job description is not a contractual or binding document, nor does it alter the employment at-will status.
• It is provided as a guide to the types of duties required to be undertaken.
• Duties may vary from time to time and this description is subject to review.
• Modifications will be made as needed to support changes in business requirements.

Equal Opportunity

• We do not discriminate based on age, gender, nationality, or other protected status.
• We appreciate the service veterans have dedicated to protecting our country and encourage veterans to apply.
• We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
• All employment is decided on the basis of qualifications, merit, and business need.