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About the Role

We are seeking a motivated and organized Working Student (m/f/d) - Administration to support our HQ office with a variety of administrative and organizational tasks. This role offers hands-on experience in office management, event coordination, travel organization, and day-to-day business operations, contributing to a smooth and efficient office environment.

Responsibilities

• Support the day-to-day operations of the HQ office
• Assist with correspondence, letters, and document preparation
• Manage office supplies and coordinate orders
• Support filing, record-keeping, and administrative processes
• Help maintain accurate administrative documentation and databases
• Assist in organizing internal meetings, workshops, and team events
• Prepare meeting rooms, presentations, and materials
• Coordinate meeting logistics, invitations, and schedules
• Support guests and visitors during office events
• Assist with booking business travel, accommodation, and transportation
• Support travel documentation and expense-related administrative tasks
• Coordinate logistics for visitors, employees, and external partners
• Provide administrative support to different departments and stakeholders
• Assist with invoice processing and procurement-related activities
• Help coordinate internal communication and office announcements
• Support special projects and ad hoc administrative tasks

Requirements

• Currently enrolled in a university program, ideally in Business Administration, Management, Economics, Communications, or a related field
• Must remain enrolled as a student for at least 1-2 additional years
• Availability to work 20 hours per week during the semester

Skills

• Strong organizational skills
• Attention to detail
• Proactive and service-oriented mindset
• Good communication and interpersonal skills
• Ability to manage multiple tasks in a structured manner
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Fluency in German
• Fluency in English

Location

• HQ office

Work Type

• Working Student
• Part-time

Experience Level

• Student

Education Level

• University program enrollment

About the Company

• EIT RawMaterials is an Innovation Community within the European Institute of Innovation and Technology (EIT).
• We collaborate with over 300 partners across industry, academia, and research institutes.
• We forge dynamic, long-term partnerships to develop innovative solutions that meet Europe's growing demand for raw materials.