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About the Role

As the Senior Academic Coordinator, you will handle general academic advising, coordinate class schedules, syllabi, and classroom logistics, and support student arrivals and orientation. This position involves close collaboration with faculty, the Program and Student Services team, and Career & Internship colleagues.

Responsibilities

• Review student course selections and coordinate with partner institutions on registrations and placements.
• Share student registration information with language institutions and other partners.
• Manage language placement processes and communicate results to students.
• Assist the Director of Academic Affairs in communicating with home universities and CEA CAPA headquarters regarding student registration and status changes.
• Collaborate with faculty to establish course schedules, equipment needs, course outings, and educational support for in-house courses.
• Request progress reports from faculty or partner institutions as needed.
• Coordinate updates to and collection of semester syllabi.
• Distribute and collect Course Evaluation forms from students.
• Be available during working hours to assist students in person, via email, or by telephone with academic questions and concerns.
• Support the creation, organization, and presentation of Student Academic Orientation.
• Contribute to the development of the Academics section of the Student Program Guide.
• Monitor student attendance and progress with host institutions and inform the Center Director of any potential issues.
• Recruit, train, and develop staff to ensure high-quality academic delivery.
• Conduct regular performance evaluations, offering constructive feedback and encouraging professional growth.
• Foster a collaborative and inclusive team environment.

Requirements

• Collaborative leader
• Resilient and adaptable
• Deadline-oriented
• Budget management
• Excellent verbal and written communication skills
• The ability to foster strong relationships with internal and external stakeholders
• Able to work independently, while contributing to a team
• Strong problem-solving abilities and a flexible, creative approach
• Proficiency with Microsoft Office, CRM systems, and other digital tools
• Experience working with students, particularly international students
• Experience of housing coordination
• Ability to work with diverse identities
• Experience living or working abroad, with a knowledge of the local culture, history, business practices, and academic environment
• Knowledge of the U.S. higher education system
• Authorization to work in the UK

Skills

• Academic advising
• Class schedule coordination
• Syllabi coordination
• Classroom logistics
• Student support
• Collaboration
• Registration management
• Communication
• Problem-solving
• Microsoft Office proficiency
• CRM systems proficiency
• Digital tools proficiency

Location

• UK

Work Type

• Full-time

Experience Level

• Senior

Education Level

• Bachelor’s degree or equivalent

About the Company

• CEA CAPA is a premier provider of transformative international education experiences, committed to empowering students to become thoughtful and thriving leaders through living and learning abroad.
• With a presence in 62 cities across 22 countries in Europe, Latin America, Asia, and Australia, we offer comprehensive study abroad and career readiness programs that integrate academic excellence and cultural immersion.
• Our global footprint includes 11 international study centers, and we proudly support over 10,000 students annually in partnership with more than 375 U.S. universities and over 50 international institutions.
• CEA CAPA is in a dynamic phase of growth and is powered by a global team of nearly 700 professionals who are deeply mission-driven and committed to creating inclusive, supportive and enriching environments that help students grow academically, personally and professionally.

Equal Opportunity

• We welcome individuals of all abilities, ages, citizenships, educations, ethnicities, family statuses, gender identities, genders, genetic information, languages, marital status, military experiences, political views, pregnancy, races, religions, sexes, sexual orientations, socioeconomic statuses, and work experiences and therefore we encourage applicants from diverse lived experiences to apply.