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About the Role

The Academic Affairs Coordinator ensures the efficient delivery of the NYU London academic programme and works closely with faculty and staff to coordinate academic class preparation and administration. The Coordinator oversees the Moses Center academic accommodations across NYUL and the support functions associated with it, as well as taking a lead role in the management of the attendance monitoring function.

Responsibilities

Support timetable creation in conjunction with senior academic staff
Coordinate data entry of timetable details into Albert/CLSS for student registration
Coordinate the production of class, final exam, and Moses Center exam timetables
Coordinate midterm and final grade entry processes with NYUL faculty
Coordinate academic affairs administration for Students of Concern meetings
Coordinate the management of student attendance records
Coordinate the NYUL library collection and arrange external library memberships
Provide administrative support for students in NYUL partnerships with external providers
Organize syllabi collection and administration for all classes
Assist with data input related to classes, grading, and student schedules on NYU databases
Coordinate academic-related information on the NYUL website, syllabus template, and publications
Assist with the maintenance of records of grades and class offerings according to procedures
Assist with the logistics of faculty meetings, functions, and on-site meetings
Support academic-focused visits for visiting staff and faculty
Manage room allocations and bookings, supporting blended/hybrid classroom teaching including Zoom support
Handle general enquiries and administrative tasks for the Academic Affairs Department
Contribute to the strategic development of the programme in relation to sustainability, affordability, diversity, equity, and inclusion
Act as the first point of contact for academic-related faculty enquiries
Liaise with faculty regarding course texts, arrange coursepacks, place textbook orders, and coordinate student book sales
Support faculty with implementing Moses Center accommodations
Assist faculty with scheduling make-up class sessions
Support new faculty recruitment and induction
Support faculty training and provide ongoing faculty support with NYU’s learning management system (LMS) and other classroom management tools
Act as the point person for The Moses Center at NYUL, coordinating and advising on academic accommodations
Lead assistance to students on academic administrative policy matters
Assist with relevant visa oversight and data collection requirements during orientation
Act as a first point of contact for academic-related student enquiries
Assist students during the Orientation period, including the book sale

Requirements

At least 2 years’ experience in an academic office environment
Candidates must have the unrestricted right to work and live in the UK prior to appointment
Demonstrated commitment to promoting a diverse and welcoming environment

Skills

Strong organizational ability
Keen attention to detail
Ability to work on own initiative with little supervision
Excellent interpersonal and communications skills
Comfort working with both students and faculty
Enthusiastic, pro-active, and committed
Computer literate with good knowledge of Microsoft Office suite
Excellent written & oral skills
Knowledge and experience of working within an educational organization, especially at HE level (preferred)
Some knowledge and understanding of US Study Abroad or US Higher Education (preferred)
Experience of working with PhD or post-graduate students in a supporting function (preferred)

Location

NYU London

Work Type

Full-time
Permanent

Experience Level

At least 2 years’ experience

Education Level

Degree level or equivalent qualification / experience
Post-graduate level (preferred)

Benefits

28 days annual leave pro rata
USS pension scheme
Private medical insurance (optional)

About the Company

NYU is committed to being a welcoming campus community that reflects and enacts the values of inclusion, diversity, belonging, equity and accessibility that inform academic excellence.
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040.

Equal Opportunity

NYU London is an equal opportunity employer committed to equity, diversity and social inclusion.
EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity