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About the Role

The Occupancy Planning Manager will lead the collection and analysis of business, occupancy, and space data, prepare occupancy recommendations and presentations, support client move requests, and deliver regular reports.

Responsibilities

Develop 3-5 years City / Country level supply & demand
Manage city level re-stacks in multiple buildings
Track and manage space and occupancy data within relevant technologies.
Develop space solutions by analyzing occupancy, utilization, and space data.
Handle tactical occupancy planning (e.g., space planning, block and stack plans) and prepare options/recommendations.
Collaborate with the occupancy planning team on strategic solutions for campus/building forecasts and concerns.
Work with facilities management teams on projects related to moves, space audits, occupancy, vacancy, and change management.
Facilitate transfer of approved occupancy plans to MAC (Move, Add, Change) team for implementation.
Ensure accurate reporting using IWMS tools and maintain key relationships for seating assignments.
Identify proactive needs, troubleshoot deficiencies, and implement best practices.
Manages PA space/occupancy data (supply/demand, growth, allocation).
Main content POC for all country PAs/Groups/Teams.
Develops site Stacking Plan options.
Tracks reorganizations and demand changes.
Manages RRU and team updates.
Updates monthly portfolio review and commentary.
Quarterly SFT forecast review to assess demand-supply risk and plan proactively.
Develops strategy deck components for site strategy and forecasted demand.
Collaborates with MAC/Ops for seamless plan/project delivery.
Reviews new project requests and business feedback.
Creates and maintains planning project records.
Responds to GUTS tickets.
Conducts regular data quality governance.
Accountable for MMR and all Adhoc reporting
Partner with project and construction teams on large relocations/restacks.
Provide guidance and advocate best operational practices for the region.
Escalation point for country site services managers and facilities managers.
Review Regional Reporting processes and metrics.

Requirements

Min. 8 years work experience in project, facilities and occupancy management
Prior experience in space/occupancy planning at a strategic level and experience with office interior renovations is desirable
Knowledge on AutoCAD and CAFM systems is desirable

Skills

Excellent English written and oral communication skills
Excellent MS Office skills and GSuite - confident with all packages, particularly PowerPoint & Excel / Slides, Trix & Docs.
Excellent organizational skills - able to balance daily demands with driving projects that support growth
Excellent attention to detail when maintaining documents and dealing with data
Team player and work as ONE TEAM
Experience handling multiple demands and an understanding of financials
Accurate with attention to detail and a strong work ethic
Relationship building at all levels
Ability to collaborate with others as well as work productively on your own.
Proactively bring solutions to management
Thinks strategically, simplifies the complex, solves complex problems, sees the big picture
Thrives on change, learning agility, intellectually curious, appetite for risks, digital drive
Builds relationships, actively collaborates, helps others succeed.
Acts decisively, drives results, passion to win, takes ownership, accountable, resilient
Focuses on customers and clients, business/financial acumen, JLL first
Inspire others, creates vision and strategy, energises other

Location

On-site –Tokyo, Japan

Work Type

On-site

Experience Level

Min. 8 years work experience

Education Level

Bachelor's Degree in Architecture, Interior Design, Real Estate, or related field

Benefits

Competitive pay and benefits package

About the Company

JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.
We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.
Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

Equal Opportunity

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com.
This email is only to request an accommodation.
Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.