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About the Role

We are looking for a highly organised and proactive Assistant to provide comprehensive support to the Books Vice Presidents and wider leadership team. This is a varied and fast-paced role at the heart of the business, offering the opportunity to work closely with senior stakeholders across a global organisation. In this role, you will provide high-quality administrative and coordination support, helping to keep day-to-day operations running smoothly. You will manage complex schedules, coordinate meetings and travel, support onboarding activities, and maintain key departmental communications and resources. Success in the role will require exceptional organisational skills, attention to detail, sound judgement, and the ability to build strong relationships across a diverse stakeholder community. You will work collaboratively with colleagues and leaders across the business and Books business area, ensuring priorities are delivered efficiently and providing proactive support on a wide range of activities and projects. If you thrive in a dynamic environment, enjoy collaborating with others, and take pride in delivering exceptional support, this is an exciting opportunity to join a purpose driven organisation at the forefront of research, discovery, and learning.

Responsibilities

• Perform a broad variety of administrative tasks for the Books Vice Presidents.
• Coordinate meetings for the VP/discipline team.
• Provide comprehensive diary management, coordinating stakeholder availability, scheduling virtual and face-to-face meetings, providing availability and rescheduling/optimising calendars to align with business priorities.
• Coordinate business travel and event logistics, including researching and booking accommodation, arranging meeting facilities, securing visitor access, and recommending suitable dining and networking venues.
• Support the onboarding process for new hires, including equipment provisioning, access badge coordination, and scheduling introductory meetings.
• Manage and maintain centralised departmental information, including organisation charts, intranet announcements, and communications.
• Provide project coordination support as required, including gathering data and resources, tracking actions and issues, and preparing agendas to support successful project delivery.

Requirements

• Ability to manage complexity and demonstrate exceptional organisational, prioritisation, and planning skills, including managing multiple tasks and competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with a strong attention to detail and the ability to communicate effectively across all levels of the organisation with a high level of interpersonal awareness.
• Strong stakeholder management skills, with the confidence and professionalism to build relationships and engage with senior leaders and global teams.
• Demonstrable financial acumen.
• Advanced Microsoft Office proficiency, including strong PowerPoint presentation development skills and a high level of competency in Word, Excel, and Outlook.
• Significant demonstrable skills supporting senior executives or leadership teams with wider business goal alignment.
• Proactive, resourceful, and solution-oriented, with strong problem-solving skills and the ability to anticipate needs and resolve and manage issues independently.
• Highly adaptable and resilient, with the ability to maintain confidentiality and exercise sound judgement when handling sensitive information.
• Ability to be organisationally savvy, with strong coordination and project support capabilities, and experience managing logistics, events, meetings, and cross-functional initiatives.

Skills

• Microsoft Office proficiency
• PowerPoint presentation development
• Word
• Excel
• Outlook
• Organisational skills
• Prioritisation skills
• Planning skills
• Written communication skills
• Verbal communication skills
• Attention to detail
• Interpersonal awareness
• Stakeholder management skills
• Financial acumen
• Problem-solving skills
• Adaptability
• Resilience
• Confidentiality
• Judgement
• Coordination skills
• Project support capabilities
• Logistics management
• Event management
• Meeting management
• Cross-functional initiative management

Location

• London

Work Type

• Hybrid Working Model

Experience Level

• Significant demonstrable skills supporting senior executives or leadership teams

About the Company

• Springer Nature is one of the leading publishers of research in the world.
• We publish the largest number of journals and books and are a pioneer in open research.
• Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning.
• We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world.
• Our mission is to be part of progress – and that begins with inclusion: of people, perspectives, and ideas.
• We believe that diverse perspectives drive progress, and we are committed to creating an environment where people and ideas can flourish.

Equal Opportunity

• At Springer Nature, our mission is to be part of progress – and that begins with inclusion: of people, perspectives, and ideas.
• We believe that diverse perspectives drive progress, and we are committed to creating an environment where people and ideas can flourish.
• Find out more about our DEI work here https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion.
• If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us at EMEACareers@springernature.com so we can make all necessary accommodations.