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About the Role

The Executive Assistant will coordinate operations and planning, ensuring timely information flow to and from the executive office. This role requires handling confidential information, functioning effectively in a fast-paced environment, and independently managing multiple competing priorities and deadlines. The ideal candidate will be dynamic, high-energy, organized, possess creative writing skills, and support cross-functional coordination.

Responsibilities

Conduct research, assemble and analyze data to prepare reports and documents.
File and retrieve documents and reference materials.
Prepare and submit leader's expenses.
Manage and maintain Executive schedules, appointments, and travel arrangements.
Arrange and coordinate internal and external meetings, events, and off-sites.
Record, transcribe, and distribute meeting minutes and monitor actions weekly.
Monitor, respond to, and distribute incoming communications.
Answer and manage incoming calls and emails.
Receive and interact with incoming visitors and clients.
Coordinate project-based work with teams across the business in the UK and US.
Own and coordinate agendas for Senior Execs travelling from the US to the UK.
Review operating practices and implement improvements.
Adhere to company security policies and procedures.
Handle confidential information professionally and discreetly.
Anticipate leader's needs and proactively bring together resources to support issue resolution.
Prepare agendas, assist with research/background information, content development, presentation creation, and coordinate meetings when the Leader chairs.
Highlight and own opportunities to improve employee engagement and customer experience.
Respond to all inquiries in a timely and efficient manner.
Keep managers' diaries and appointments up to date and organized with supporting paperwork.
Coordinate and deliver all project work to agreed deadlines.
Prepare and submit manager's expenses on time.
Book all meeting rooms and resources as required.
Maintain a positive brand within the business.

Requirements

Ability to independently manage multiple tasks and projects with competing priorities and deadlines.
Ability to screen and prioritize communications and opportunities from external and internal sources.
Organized with creative writing skills to convene required communication and image as set by the International Managing Director and UK Managing Director.
Able to support cross-functional coordination in a fast-paced environment.
Possess excellent judgment.
Required to be available during regular business hours and weekends, on occasion as needed.
Help with consistency of standards across other Executive Assistants to enable a world-class experience for Rackers and Clients.

Skills

Administrative Skills
Building Maintenance/Support
Client/Customer Service
Conflict Management
Budget Management
Data Analysis
Financial Acumen
Data Modeling Skills
Stakeholder Management (external/internal)

Salary/Compensations

£31,827.00/year - £42,436.00/year

Benefits

Incentive compensation opportunities in the form of annual bonus or incentives
Equity awards
Employee Stock Purchase Plan (ESPP)

About the Company

We are the multicloud solutions experts. We combine our expertise with the world’s leading technologies — across applications, data and security — to deliver end-to-end solutions.
We have a proven record of advising customers based on their business challenges, designing solutions that scale, building and managing those solutions, and optimizing returns into the future.
Named a best place to work, year after year according to Fortune, Forbes and Glassdoor, we attract and develop world-class talent.
Join us on our mission to embrace technology, empower customers and deliver the future.
Though we’re all different, Rackers thrive through our connection to a central goal: to be a valued member of a winning team on an inspiring mission.
We bring our whole selves to work every day.
We embrace the notion that unique perspectives fuel innovation and enable us to best serve our customers and communities around the globe.
We welcome you to apply today.

Equal Opportunity

Committed to offering equal employment opportunity without regard to age, color, disability, gender reassignment or identity or expression, genetic information, marital or civil partner status, pregnancy or maternity status, military or veteran status, nationality, ethnic or national origin, race, religion or belief, sexual orientation, or any legally protected characteristic.
If you have a disability or special need that requires accommodation, please let us know.