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About the Role
BGIS is seeking an organised, detail-focused and visually minded Bid Coordinator to support the delivery of high-quality, compliant and compelling submissions across bids, expressions of interest, presentations and clarifications. Working at the centre of the Bid Management Team, you will coordinate the moving parts of each pursuit, bringing structure to complex requirements, contributors, deadlines and approval processes from opportunity launch through to final lodgement. This role is ideal for someone who enjoys variety, takes ownership of time and tasks, and takes pride in producing polished, professional work. You will be the organisational and creative engine behind winning bids, keeping pursuits moving with pace, precision and a calm, collaborative rhythm while helping the team turn complex information into clear, client-focused submissions. The ideal candidate will combine exceptional organisation, meticulous attention to detail, confident stakeholder coordination and practical creativity. You will use Microsoft 365, approved AI tools and design applications responsibly to improve productivity, strengthen quality and create visually engaging content that supports BGIS’s growth objectives.
Responsibilities
- Coordinate the moving parts of each pursuit, bringing structure to complex requirements, contributors, deadlines and approval processes from opportunity launch through to final lodgement.
- Support the delivery of high-quality, compliant and compelling submissions across bids, expressions of interest, presentations and clarifications.
- Use Microsoft 365, approved AI tools and design applications responsibly to improve productivity, strengthen quality and create visually engaging content.
Requirements
- Demonstrated experience coordinating bids, proposals, projects, marketing deliverables, executive documents or comparable deadline-driven work.
- Highly transferable coordination experience is encouraged.
- Outstanding organisation and time management, with evidence of managing multiple priorities, detailed schedules and competing deadlines without losing accuracy.
- Confidence coordinating the tasks of others, following up actions and communicating risks or delays respectfully and early.
- Exceptional attention to detail and experience reviewing documents for completeness, consistency, grammar, formatting and compliance with instructions.
- Strong written and verbal communication skills, with the ability to turn complex information into clear, concise and professional content.
- Advanced capability in Microsoft Word and PowerPoint, with sound working knowledge of Excel, Teams and SharePoint or similar collaboration and document-management platforms.
- Practical experience using AI tools to improve productivity, research, document quality or content development, together with sound judgement about accuracy, confidentiality and responsible use.
- Ability to create polished layouts and clear visual content using tools such as Adobe InDesign, Illustrator, Canva or comparable design applications.
- A proactive, calm and flexible approach, with the ability to learn quickly and maintain quality in a fast-moving environment.
- Experience coordinating end-to-end tenders, expressions of interest, capability statements, presentations or government and corporate procurement submissions.
- Experience in facilities management, property, construction, engineering, professional services or another complex, multi-stakeholder industry.
- Understanding of compliance matrices, document control, submission portals, brand standards and formal review or approval processes.
- Experience developing diagrams, process maps, organisation charts, infographics or other visual material for business audiences.
- Awareness of quality, work health and safety, environmental, privacy and information-security systems.
- Qualifications or training in communications, marketing, business, design, project management, administration, journalism, Microsoft 365, Adobe Creative Cloud, bid management or responsible AI use.
- Must have full working rights in Australia.
Skills
- Microsoft 365
- AI tools
- Design applications
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Excel
- Microsoft Teams
- SharePoint
- Adobe InDesign
- Adobe Illustrator
- Canva
Location
- Sydney, NSW
Work Type
- Full-Time
- Permanent
- Hybrid
Experience Level
- Demonstrated experience coordinating bids, proposals, projects, marketing deliverables, executive documents or comparable deadline-driven work.
- Highly transferable coordination experience is encouraged.
- Experience coordinating end-to-end tenders, expressions of interest, capability statements, presentations or government and corporate procurement submissions.
- Experience in facilities management, property, construction, engineering, professional services or another complex, multi-stakeholder industry.
Education Level
- Qualifications or training in communications, marketing, business, design, project management, administration, journalism, Microsoft 365, Adobe Creative Cloud, bid management or responsible AI use.
Salary/Compensations
- $100,000 + Superannuation
Benefits
- Spot recognition vouchers
- $2,000 employee referral bonus
- Access to Flare for discounts across retailers, energy, utilities & much more!
- Fitness Passport (access for you and your family to gyms and aquatic centres nationwide)
- Employee discounts
- Optional yearly paid flu vaccination vouchers
- Career progression through secondments & internal mobility
- Leadership programs – Future Leaders and Leadership Fundamentals
- Health perks including EAP, wellness programs & flu vaccinations
About the Company
- BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries.
- We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.
- Be part of a workplace that values diversity, safety, sustainability, and continuous innovation.
Equal Opportunity
- BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.