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About the Role

This role is responsible for providing administrative support to stakeholders across multiple business services areas. The position requires a resourceful, reliable, and business-minded assistant who demonstrates a team approach, can take direction, manage multiple tasks, and adapt to changing priorities.

Responsibilities

• Prepare communications, announcements, reference materials, and other documentation.
• Prioritize workflow to ensure accurate completion within established timelines.
• Manage administrative tasks, including scheduling appointments, coordinating meetings, and maintaining reports and databases.
• Support departmental projects and initiatives.
• Collaborate with other internal departments/services to meet client needs.
• Organize files, both electronic and hard copy.
• Perform other duties as required.

Requirements

• Fluency in both French and English (written and verbal) is required.
• Minimum of two (2) years of administrative experience in a legal or professional services environment.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong interpersonal, verbal, and written communication skills.
• Ability to build effective working relationships with stakeholders across all levels of the organization.
• Strong problem-solving skills with the ability to exercise initiative and sound judgment.

Skills

• Advanced proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

Location

• Toronto Office

Work Type

• Full-time

Experience Level

• Minimum of two (2) years of administrative experience

Education Level

• Community College Diploma
• University Degree
• Equivalent combination of education and experience

Salary/Compensations

• $50,169 – $62,711

Benefits

• Comprehensive Benefits package including Health, Dental and Vision Care
• Employee Assistance Program
• Life Insurance
• Short Term and Long Term Disability Insurance
• 3+ Weeks’ Vacation
• 10 Personal Days
• Maternity Leave Top-up
• Firm matching Group Retirement Savings plan
• Individual TFSA with low fund management fees and competitive investment options
• Wellness spending account
• Professional Development opportunities
• Employee appreciation events
• Charitable giving programs

About the Company

• Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country.
• The firm supports, grows, and impacts communities through its work, helping entrepreneurs, companies, and professionals shape and build the Canadian economy.
• Miller Thomson puts its people first, offering opportunities to influence career, community, and workplace with the support of a national organization.
• The culture encourages teamwork, collaboration, and individuality, providing a friendly, safe, and supportive environment.

Equal Opportunity

• Miller Thomson is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.
• Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities.