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About the Role

The Reservation Systems Administrator supports the day-to-day operation of the BFA Film Department’s equipment reservation and inventory management system. This role works closely with students, faculty, and staff to coordinate equipment reservations, maintain accurate inventory records, assist with equipment checkout and returns, and provide training and support for Cheqroom, ensuring efficient Production Office operations and responsive customer service.

Responsibilities

Administer and maintain the Film Department’s Cheqroom equipment reservation and inventory management system, ensuring accurate inventory records and equipment availability.
Coordinate equipment reservations for students, faculty, and staff; resolve scheduling conflicts and ensure compliance with departmental policies.
Assist students and faculty in selecting appropriate equipment packages based on production needs and equipment compatibility.
Review reservations to identify equipment conflicts, missing accessories, or incompatible equipment and recommend appropriate solutions.
Assist on the Production Office floor with the preparation, packing, checkout, inspection, and return of professional film production equipment.
Maintain equipment inventory records, including descriptions, photographs, specifications, replacement values, insurance information, and related asset data.
Configure equipment reservation schedules, booking windows, user permissions, and system settings within Cheqroom.
Train students, faculty, staff, and student employees on the proper use of Cheqroom and departmental equipment reservation procedures.
Train and provide day-to-day guidance to part-time student employees working with equipment reservations and returns.
Communicate equipment availability, reservation schedules, possible conflicts, policy updates, and operational information to students, faculty, student employees, and Production Office staff.
Verify equipment replacement values for insurance purposes and advise students of insurance requirements when reservations exceed established coverage thresholds.
Generate reports related to equipment utilization, reservation trends, and inventory to support operational planning.
Collaborate with software vendors and departmental staff to troubleshoot issues, implement system updates, and improve reservation workflows.
Recommend equipment purchases and reservation system improvements that support departmental operations.
Perform other job-related duties as assigned.

Requirements

Bachelor’s degree in Film Production, Media Arts, Communications, Information Technology, or a related field.
One (1) to three (3) years of experience supporting equipment operations, inventory management, customer service, film production, higher education, or a related environment. Relevant internships, graduate assistantships, or student employment may be considered.
Experience working with computer software and the ability to learn new technology platforms quickly.
Strong organizational, communication, and customer service skills.
Ability to regularly lift, carry, and move equipment weighing up to 50 pounds.
Ability to stand, walk, bend, reach, and move throughout the Production Office for extended periods.
Ability to safely handle professional film production equipment and accessories.

Skills

Cheqroom
WebCheckout
Professional digital cinema cameras, lenses, lighting, grip, electrical, audio, and camera support equipment.
Microsoft Office applications, including Word, Excel, and Outlook.

Location

209 East 23rd Street, 5th floor, New York, NY 10010

Work Type

Onsite
Full-time

Experience Level

Entry-level
1-3 years

Education Level

Bachelor's degree

Salary/Compensations

$60,000 - $65,000 Annually

About the Company

The School of Visual Arts has been a leader in the education of artists, designers, and creative professionals for more than seven decades.
With a faculty of distinguished working professionals, a dynamic curriculum, and an emphasis on critical thinking, SVA is a catalyst for innovation and social responsibility.
Comprising over 7,000 students at its Manhattan campus and over 41,000 alumni from 128 countries, SVA also represents one of the most influential artistic communities in the world.

Equal Opportunity

The School of Visual Arts is an equal opportunity employer.
Diversity and inclusion is a core principle of the College.
SVA enjoys a community that represents a significant number of historically underrepresented communities, ethnic and religious backgrounds, gender identities, diverse abilities, and foreign countries, and all are encouraged to apply.