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About the Role
The Coordinator, Education Administration is a key member of the Weill Music Institute (WMI), supporting the day-to-day administrative operations of music education and community engagement programs. This role ensures the smooth functioning of departmental systems including budgeting, contracting, payments, data management, and internal coordination, fostering collaboration and serving as a liaison between WMI and other Carnegie Hall departments.
Responsibilities
- Collect, review, and maintain all required documentation for contracted individuals and organizations, including tax forms and banking information.
- Assist in the preparation, tracking, and processing of contracts and partnership agreements.
- Coordinate weekly payments for temporary employees and independent contractors.
- Manage financial operations related to vendor payments, employee reimbursements, and corporate credit card reconciliations.
- Ensure the accurate and timely processing of invoices, including managing approval workflows and follow-up.
- Maintain organized and up-to-date records of financial transactions and supporting documentation.
- Create and manage constituent records in Tessitura for teaching artists, contractors, and partners.
- Support Creative Services workflows by tracking and facilitating marketing and design approvals.
- Assist with monthly and year-end budget reconciliation, reclass requests, and budget projections.
- Maintain and regularly update internal budget tracking systems.
- Support program teams with financial reporting and the preparation of documentation for Finance and Development and other Carnegie Hall departments.
- Support the collection, recording, and reporting of participation data.
- Provide project-based support to WMI program teams as needed.
Requirements
- Collect, review, and maintain all required documentation for contracted individuals and organizations, including tax forms and banking information.
- Assist in the preparation, tracking, and processing of contracts and partnership agreements.
- Coordinate weekly payments for temporary employees and independent contractors.
- Manage financial operations related to vendor payments, employee reimbursements, and corporate credit card reconciliations.
- Ensure the accurate and timely processing of invoices, including managing approval workflows and follow-up.
- Maintain organized and up-to-date records of financial transactions and supporting documentation.
- Create and manage constituent records in Tessitura for teaching artists, contractors, and partners.
- Support Creative Services workflows by tracking and facilitating marketing and design approvals.
- Assist with monthly and year-end budget reconciliation, reclass requests, and budget projections.
- Maintain and regularly update internal budget tracking systems.
- Support program teams with financial reporting and the preparation of documentation for Finance and Development and other Carnegie Hall departments.
- Support the collection, recording, and reporting of participation data.
- Provide project-based support to WMI program teams as needed.
Skills
- Budgeting
- Contracting
- Payments processing
- Data management
- Internal coordination
- Financial operations
- Vendor payments
- Employee reimbursements
- Corporate credit card reconciliations
- Invoice processing
- Approval workflows
- Record keeping
- Tessitura
- Creative Services workflows
- Marketing approvals
- Design approvals
- Budget reconciliation
- Reclass requests
- Budget projections
- Financial reporting
Location
- New York
Work Type
- Full-time
About the Company
- Since 1891, New York's Carnegie Hall has set the international standard for excellence in performance, presenting exceptional concerts by the world’s finest artists on its three iconic stages, from orchestral concerts, chamber music, contemporary offerings, and recitals to jazz, world, and popular music.
- Carnegie Hall’s Weill Music Institute creates extensive music education and social impact programs that annually serve more than 800,000 people worldwide, playing a central role in fulfilling Carnegie Hall's commitment to making great music accessible to as many people as possible.
Equal Opportunity
- Carnegie Hall is an equal opportunity employer, committed to diversity and inclusion in the workplace.
- Decisions concerning employment are made on the basis of an individual’s qualifications to contribute to meeting Carnegie Hall’s needs, and Carnegie Hall is committed not to discriminate against individuals on the basis of race, color, national origin, citizenship, religion, sex (including gender identity, gender expression or status of being transgender), sexual orientation, marital status, familial status, status as a caregiver, status as a victim of domestic violence or sex offenses or stalking, criminal convictions (except where otherwise permitted by law), arrest record, credit history, pregnancy, age, mental or physical disability, veteran or military status, reproductive health decisions, or any other characteristic protected by law.