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About the Role

Vornado Realty Trust is seeking an Administrative Assistant for their San Francisco property management team. This role serves as the primary point of contact for tenants, visitors, and vendors at a Class A office building, managing the front desk, calls, mail, and general office administration to ensure a professional and high-quality service experience.

Responsibilities

• Serve as the first point of contact for all tenants, visitors, and vendors, greeting each professionally.
• Manage visitor sign-in and badge issuance, verifying identification and notifying staff.
• Maintain a polished, organized, and welcoming front desk and reception area.
• Coordinate conference room scheduling and setup, including hospitality needs.
• Anticipate visitor and tenant needs, providing building information and assistance.
• Escalate non-routine visitor or tenant matters to appropriate management.
• Answer, screen, and route incoming calls, taking accurate messages.
• Receive, sort, and distribute incoming mail and packages.
• Coordinate outgoing mail and courier/messenger services.
• Maintain accurate logs of deliveries, packages, and visitor traffic.
• Administer visitor and vendor sign-in procedures with building security.
• Support the building access card program, processing routine requests.
• Maintain office supply inventory, placing orders and coordinating with vendors.
• Coordinate routine maintenance and repair requests for office equipment.
• Support tenant service request intake, entering requests into the work order system.
• Assist with new employee onboarding logistics, including badge issuance and office orientation.
• Compose and format routine correspondence, memos, and documents.
• Maintain complete, organized, and current front-office files and records.
• Support the management team with special projects and administrative tasks.
• Support hospitality setup for internal and external meetings and events.
• Maintain and distribute updated tenant, vendor, and staff contact lists.

Requirements

• Strong customer service orientation with a professional, welcoming demeanor.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities, phone lines, and visitor traffic simultaneously in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and general office equipment.
• Ability to exercise discretion and sound judgment in handling tenant, vendor, and visitor matters.

Location

• San Francisco, CA

Work Type

• Onsite

Experience Level

• 2-6 years of experience in a receptionist, front desk, or customer-facing administrative role preferred
• Commercial real estate or hospitality experience a plus

Education Level

• High school diploma required
• Bachelor’s degree a plus

Salary/Compensations

• $65,000 - $75,000 annually

About the Company

• Vornado Realty Trust (NYSE: VNO) is an equity Real Estate Investment Trust (REIT) with over 30 million square feet of office and retail properties under management.
• Portfolio concentration in New York City, with premier assets in Chicago and San Francisco.
• Vornado's reputation in the industry is one of unmatched quality and integrity.

Equal Opportunity

• All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, or status as a qualified individual with a disability.