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About the Role

The Digital Collections Specialist manages the daily operations and project management for library digital collections, including Digital Collections and Digital Commons. This role implements preservation strategies, policies, and workflows to ensure digital asset accessibility and integrity, and supervises student employees for digital collections projects. The Specialist supports the full life cycle of digital collection initiatives.

Responsibilities

Implement digital project plans in coordination with the Digital Collections Librarian and Archives and Special Collections team.
Oversee project management, materials handling, and digitization for digital projects.
Maintain and apply digital collections documentation, workflow guidelines, processes, and procedures.
Maintain and apply proper quality control procedures for digital collections.
Supervise and provide quality control for daily operations of Digital Commons and Scholars @ LMU, including content collection, uploading, metadata quality control, preservation activities, and system maintenance.
Liaise with university departments and support LMU students, faculty, and staff users of these platforms.
Supervise Digital Collections student employees, including hiring, scheduling, training, quality control, and performance feedback.
Manage and coordinate ingesting digital objects and their metadata into the content management system.
Manage and coordinate digitizing various formats including audiovisual media, artifacts, archival photographs, and texts.
Collect analytics on digital collections for library reporting.
Communicate with external vendors regarding minor issues or support questions.
Coordinate with the Systems team to resolve advanced issues related to digital collections platforms.
Represent LMU within the library community, at campus meetings, and professional organizations.
Perform other duties as assigned or requested.

Requirements

Typically a Bachelor’s degree or equivalent experience.
Minimum of three years of full-time academic library experience.
Demonstrated experience in digital collections, institutional repositories, or digital preservation.
Demonstrated knowledge of digital preservation standards, metadata schemas, and digital asset management best practices.
Demonstrated competence with institutional repository platforms, such as Digital Commons, and/or digital asset management systems, such as Quartex or other digital collection platforms.
Familiarity with metadata standards and preservation file format specifications.
Familiarity with proper care and handling of special collections.
Knowledge of copyright, licensing, sharing, and use standards as they relate to institutional repositories.
Demonstrated experience hiring and supervising student employees.
Highly developed organizational skills.
Strong project management skills and experience developing workflows and writing procedures.
Exemplary written, oral, and presentation communication skills.
Excellent interpersonal skills, including customer service experience.
Exhibit behavior that supports the mission, vision, and values of the university.
Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.
Demonstrate a commitment to outstanding customer service.

Skills

Digital collections
Institutional repositories
Digital preservation
Metadata schemas
Digital asset management
Institutional repository platforms
Digital asset management systems
Project management
Workflow development
Procedure writing
Communication
Interpersonal skills
Customer service

Location

Westchester campus

Work Type

Hybrid schedule negotiable up to two days/week
Staff Regular

Experience Level

Minimum of three years of full-time academic library experience

Education Level

Bachelor’s degree or equivalent experience
Master’s degree in library and information science or related field is preferred

Salary/Compensations

$73,000 minimum starting salary
$61,800.00 - $77,300.00 Salary commensurate with education and experience.

About the Company

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society.
LMU is committed to providing an environment free from discrimination and harassment as defined by federal, state and local law.
We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)
LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants.

Equal Opportunity

LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law.
LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.