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About the Role

The Event Coordinator plays a key role in planning and executing high-profile internal and external corporate events for advisors, clients, and employees. This role strengthens brand reputation, fosters relationships, and supports strategic messaging, contributing to business development and client retention. The position ensures events align with corporate strategy, key messages, and brand standards, collaborating with various internal departments and external vendors.

Responsibilities

Assist in the execution of all aspects of corporate events, including conferences, community engagement initiatives, corporate meetings, and networking functions.
Collaborate with internal stakeholders to define event objectives, messaging, themes, and target audiences.
Assist with event budgets, forecasts, expenses, and final reconciliations.
Coordinate event logistics, including venue sourcing, contract negotiation, catering, audio-visual production, transportation, accommodations, and onsite operations.
Contribute to event creativity, including developing and executing engaging themes.
Develop and maintain detailed event timelines, production schedules, run-of-show documents, and communication plans.
Liaise with and manage internal clients as well as external vendors, sponsors, agencies, and partners.
Ensure all events comply with company policies, brand standards, and applicable industry regulations.
Proactively identify and mitigate risks related to logistics, safety, compliance, and reputation.
Assist with onsite execution and real-time decision-making during events, resolving issues quickly and professionally.
Manage the internal events inbox, including monitoring messages, responding, and escalating items.
Mentor volunteer or marketing team members as required.
Evaluate event success through post-event reporting, stakeholder feedback, and ROI analysis.

Requirements

Proven experience (2+ years) in event planning, preferably within the financial industry.
Strong organizational skills and attention to detail.
Excellent communication and negotiation abilities.
Ability to work independently and as part of a team.
Flexibility to work evenings and weekends as needed.

Skills

Event management platforms (Swoogo is a strong asset)
Virtual and hybrid event platforms (Zoom, Microsoft Teams)
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook

Location

Toronto, Canada

Work Type

Resident role (minimum 3 days/week in office)
Hybrid
Requires regular in-person presence for vendor meetings, onsite events, site inspections, and travel as required.

Experience Level

2+ years

Education Level

Bachelor’s degree in Event management, Marketing or related field

Salary/Compensations

$60,000 - $72,000 annually

Benefits

Flexible workstyles
Competitive compensation package
Health benefits
RRSP Matching Program
Employee Stock Purchase Plan
Paid time off
Volunteer days
Discretionary bonuses
Tuition reimbursement

About the Company

Raymond James Ltd. is Canada’s leading independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to their wealth management needs.
Our most important investment is in people.
We are also committed to supporting internal career growth and community involvement.
At Raymond James – we honor, value, respect the uniqueness, experiences, and backgrounds of all of our Associates.
When associates bring their best authentic self, our organization, clients and communities thrive, it is part of our people-first culture.

Equal Opportunity

The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.
We demonstrate our commitment to ensuring equal opportunities for all candidates.
To request accommodations, candidates are instructed to contact Human Resources via email at recruitment@raymondjames.ca.
We may use automated or AI-enabled tools to support parts of our recruitment and screening process, including screening, assessing or selecting applicants where applicable. These tools help us review applications efficiently, but they do not replace human decision-making.