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About the Role

The Carefirst Family Health Team (FHT) is seeking a full-time permanent Executive Assistant to join an innovative, interdisciplinary team dedicated to delivering high-quality, community-based care.

Responsibilities

• Prepare executive documents, Ministry reports and funding proposals in support of Senior Management.
• Establish and maintain rapport with the Board of Directors, its Committee and other organizations.
• Assist in quality assurance activities, such as Accreditation and Quality Improvement Plan.
• Assist in developing the FHT's programs and services in accordance with the directions, strategies, policies and principles established by the Board of Directors and its Committee.
• Coordinate meetings with internal and external stakeholders.
• Create and develop administrative documents as required.

Requirements

• Bachelor degree in Business Administration or a related field.
• Superior writing and communication skills.
• Ability to maintain sensitive information and exhibit tact, diplomacy, and good judgment, with high standards of ethics and confidentiality.
• Ability to work independently and collaboratively within a fast-paced environment.
• Organization and time management skills; ability to prioritize tasks.
• Fluent in English and a second language that reflects the community served, such as Cantonese, Mandarin, is an asset.
• A valid vulnerable sector police record check completed within one year.

Location

• Scarborough
• Markham
• Richmond Hill
• Stouffville

Work Type

• Full Time Permanent
• On-site

Education Level

• Bachelor degree in Business Administration or a related field

Salary/Compensations

• $48,000 - $60,000 annually

Benefits

• Dental Care
• Extended Health Care
• HOOPP
• Comprehensive Orientation Program
• Training and Education Subsidy

About the Company

• Carefirst FHT is committed to delivering exceptional, comprehensive primary care through a collaborative, team-based model that includes family physicians, nurse practitioners, nurses, social workers, service navigators, dieticians, physiotherapists, and medical receptionists.
• We have a robust Chronic Disease Management and Prevention program, including a Diabetes Education Program, and are actively involved in many of the Ontario Health Team’s primary care initiatives.
• Our “Hub & Spoke Model” and strong community partnerships ensure coordinated, high-quality, patient‑centred care across the continuum.
• We work closely with Carefirst Seniors & Community Services Association to provide truly integrated services.
• On‑site & Integrated Programs/Services include: Ontario Health atHome (formerly Home and Community Care Support Services), MINT Memory Clinic, Ontario Structured Psychotherapy (OSP) Program, Specialist Clinics: psychiatry, cardiology, endocrinology, optometry, geriatric medicine, gynecology, chiropody, rheumatology, physiotherapy, and audiology.
• We currently operate four well-established clinics across Scarborough, Markham and Richmond Hill, and continue to expand in Markham and Stouffville to support continued growth and community needs.
• Current clinic locations: 300 Silver Star Blvd, Scarborough (Midland / McNicoll), 420 Hwy 7 East, Richmond Hill (West Beaver Creek / Hwy 7), 360 Highway 7 East, Richmond Hill (Highway 7 / Chalmers Rd), 105 Gibson Centre, Markham (Steeles Ave East/Warden Ave), 37 Sandiford Drive, Stouffville (Stouffville Main St/Sandiford Dr).
• Upcoming new clinic locations: Unionville Commons Seniors Hub, Markham (Unionville Main Street/Highway 7 East).
• Employees will be assigned to a location that aligns with their preferences and residence, with occasional rotation to support clinic operations.

Equal Opportunity

• Carefirst is an equal opportunity employer.
• We are also committed to an environment that is barrier free.
• If you require accommodation during the hiring process, please inform us in advance to arrange a reasonable and appropriate accommodation.