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About the Role

Assist with vendor payments, reconciliations, and compliance for a growing company.

Responsibilities

• Retrieve, sort, and scan invoices from mail, email, and online portals
• Process and classify vendor invoices in QuickBooks Online (QBO)
• Monitor and report payment schedules based on due dates
• Process and classify employee expense reimbursements
• Reconcile vendor accounts
• Prepare weekly accounts payable reports
• Maintain vendor and subcontractor records including W-9s, banking, tax documents (1099s) and insurance/COIs
• Assist with resolution of vendor inquiries

Requirements

• Proactive, problem-solving skills
• Strong attention to detail and communication
• Deadline-driven; works well with established processes
• 1-2 years' experience OR class work in bookkeeping or accounting

Skills

• QuickBooks Desktop or Online proficiency
• Microsoft 365 experience
• Intermediate level Excel (Formulas, formatting, lookup tables)
• AP automation tools and ACH/electronic payment knowledge

Location

• Onsite

Work Type

• Part-time
• W2 or 1099

Experience Level

• 1-2 years

Benefits

• Pro-rated PTO accrual