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About the Role

The Accounts Payable Specialist is responsible for completing vendor payments and controlling expenses by processing, verifying, and reconciling vendor invoices and statements. This role assists the accounting team and operations management with accounts payable inquiries.

Responsibilities

• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Obtains approval for payment of vendor invoices from managers and directors.
• Pays vendors by scheduling payment runs, monitoring discount opportunities, and resolving discrepancies.
• Ensures credits received for outstanding memos and issues stop-payments or purchase order amendments.
• Charges expenses to proper accounts and cost centers by analyzing invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Maintains vendor files by filing and scanning documents for electronic storage.
• Provides feedback to Controller on accounts payable discrepancies.
• Processes approved expense reimbursement reports and company credit card expenses.
• Assists restaurant accountants and other positions as needed.
• Performs other related duties, tasks, and responsibilities as required.
• Models personal excellence and consistency in day-to-day behaviors and accomplishments.
• Identifies and analyzes problems and develops workable solutions.
• Demonstrates a commitment to work collaboratively with all departments and restaurants.
• Prioritizes with a track record of success.
• Drives innovation and efficiencies through technological savviness.
• Communicates effectively verbally and in writing.
• Shows initiative and a sense of urgency in accomplishing tasks and projects.
• Performs multiple tasks effectively and efficiently.
• Works efficiently to meet commitments in a timely manner.
• Remains composed when unexpected events occur.
• Follows direction in all delegated tasks and projects.

Requirements

• High School Diploma required.
• Bachelor’s degree in Accounting or related field preferred.
• 1 – 3 years’ experience in accounts payable.
• Knowledge of general accounting procedures and software.
• Knowledge of accounts payable processes and procedures – multi-unit experience preferred.
• Team Player with a positive attitude.
• Experience and industry knowledge within the restaurant or retail is a plus.
• Multi-unit company experience preferred.
• Results-oriented and self-starter who enjoys a challenge.
• Strong Excel skills including v-lookups, pivot tables, and conditional statements preferred.
• Excellent written and verbal communication skills.
• Extremely organized and detail-oriented.
• Solid project management skills; ability to handle multiple tasks in a fast-paced environment.
• Excellent guest service skills.
• Ability to partner and interact professionally across the organization and with outside contacts.
• Self-motivated to set priorities and work with limited direction.
• Sound data analysis and decision-making capabilities.
• Proven ability to take product/service from concept to implementation.
• Sense of urgency in solving problems and comfortable with a fast-paced, demanding environment.
• Strong presentation skills.
• Proven ability to achieve measurable results across many projects within budget and on tight timelines.
• Ability to work with minimal supervision while performing at an optimum level.
• Some lifting and the movement of moderate loads require a 30-pound lifting requirement.
• Responsible for utilizing office/restaurant equipment.
• Effective operation of equipment requires the use of all limbs, fingers and the ability to see.
• Spends approximately 20% of his/her time standing and walking swiftly; therefore, he/she must have the ability to bend, stoop, kneel, and move freely using all limbs and seeing at close/long distances.
• Attend in-person and virtual meetings.
• Must be able to work under a high degree of stress on a physical, mental, and emotional level; this includes performing work in a fast-paced manner and making timely decisions.

Skills

• Excel skills including v-lookups, pivot tables, and conditional statements
• Written and verbal communication skills
• Organization
• Detail-oriented
• Project management skills
• Guest service skills
• Professional interaction
• Data analysis
• Decision-making capabilities
• Presentation skills

Experience Level

• 1 – 3 years’ experience in accounts payable

Education Level

• High School Diploma
• Bachelor’s degree in Accounting or related field preferred