Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

Executive Assistant to support the Artistic Director and Managing Director. This role manages schedules, correspondence, and Board-related work, ideal for someone interested in the administrative and artistic sides of non-profit theatre administration and management. The ideal candidate is a proactive problem solver who exercises sound judgment, maintains confidentiality, and builds strong relationships.

Responsibilities

• Coordinates schedules for the Artistic Director and Managing Director, including purchasing tickets, booking reservations, and collaborating with stakeholders on planning meetings.
• Manages travel, phone lines, contacts, meeting preparation, and correspondence for the Artistic Director and Managing Director.
• Reconciles credit card statements for both executives.
• Tracks and executes action items, supports projects, and assists with long-term departmental and organization-wide planning.
• Assists with coordinating quarterly Board of Trustees' meetings and Board Committee Meetings, including scheduling, preparing materials, agendas, and minutes.
• Supports communication, engagement, and materials for Board of Trustees governance and relations.
• Collaborates with the Development Department on special events, grant review processes, and tracking/initiating relationships with donors, prospects, Board members, artists, and constituents.
• Supports the Chief of Staff in setting up, organizing agendas, preparation, and scheduling for monthly all-staff meetings and any staff events or trainings.
• Takes notes at Senior Leadership Team meetings and All Staff Meetings as needed.
• Provides on-site support to the Artistic Director and Managing Director when they are in the office.
• Provides backup reception coverage, including answering phones, greeting visitors, directing inquiries, and maintaining front desk operations.

Requirements

• Committed to equity, diversity, and inclusion in all aspects of work.
• Passion for theatre and a desire to build meaningful connections between theatregoers and artists.
• Prior office, scheduling, stage management, or assisting experience.
• Interest in the management of not-for-profit cultural institutions.
• Committed to open and honest communication, using tact and discretion.
• Ability to maintain confidentiality.
• Strong written and verbal communication skills.
• Ability to build strong, collaborative relationships with artists, staff, Board members, and donors.
• Organized and detail-oriented, with pride in creating and maintaining efficient processes and systems.
• Exercises perceptive judgment and thoughtful prioritization in decision-making.
• Proactive problem solver who can work both independently and collaboratively.
• Intend to reside in the greater NYC area.

Skills

• Written communication
• Verbal communication
• Organization
• Detail-oriented
• Judgment
• Prioritization
• Problem-solving
• Collaboration
• Confidentiality
• Relationship building

Location

• New York, NY

Work Type

• Hybrid
• Onsite

Experience Level

• Prior office, scheduling, stage management, or assisting experience

Salary/Compensations

• $50,000–$52,000

Benefits

• Employer-paid medical insurance
• Employer-paid dental insurance
• Employer-paid life insurance
• Paid time off

About the Company

• New York Theatre Workshop empowers visionary theatre-makers and brings their work to adventurous audiences through productions, artist workshops, and education and community engagement programs.
• NYTW is a home base for significant theatre-makers, nurturing groundbreaking writers and empowering inimitable auteur-directors.
• NYTW has maintained decades-long relationships with legendary theatre-makers.
• Since its founding in 1979, NYTW has produced over 150 productions, including notable works like Rent, Homebody/Kabul, and Slave Play.
• NYTW productions have received a Pulitzer Prize, 29 Tony Awards, 2 Grammy Awards, and numerous Obie, Drama Desk, and Lucille Lortel Awards.
• NYTW is proud of the community it has built and the perspective-shifting experiences it has delivered.
• NYTW believes theatre can bring people together, change the conversation, and have a profound impact.

Equal Opportunity

• NYTW is an Equal Opportunity Employer (EOE).
• Committed to diversity in all areas of work, on and offstage.
• Encourages applicants with a unique cultural perspective inclusive of race, ethnicity, gender identity or expression, class, physical ability, and sexual orientation.