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About the Role

This Senior Payroll Specialist role focuses on processing complex U.S. and Canadian payrolls while ensuring full compliance with federal, state, provincial, union, prevailing wage, and certified payroll requirements. You will lead high-level, technical payroll processing, support a recently implemented Workday environment, and drive continuous improvement across payroll operations. This position offers the opportunity to work fully remote within a growing national organization that is expanding rapidly and investing heavily in large-scale initiatives and systems enhancements.

Responsibilities

Process complex U.S. and Canadian payrolls accurately and on time, ensuring compliance with all federal, state, provincial, and local regulations.
Review payroll transactions for accuracy, including wage calculations, deductions, withholdings, taxes, fringe benefits, and employee changes.
Administer and process union payrolls, including union fringe reporting and adherence to union agreements and related requirements.
Manage prevailing wage and certified payroll processing and reporting, ensuring compliance with applicable laws and project requirements.
Reconcile payroll, tax, and bank accounts on a monthly, quarterly, and annual basis, proactively identifying risks and resolving discrepancies.
Maintain strict compliance with wage and hour regulations, union agreements, and all applicable payroll laws and reporting requirements.
Serve as a central point of coordination for payroll-related initiatives, tracking action items, following up with stakeholders, and driving projects to completion.
Lead daily prioritization of payroll activities and communicate effectively with stakeholders to ensure critical payroll issues, tax matters, and system enhancements are addressed efficiently.

Requirements

Must have construction experience: prevailing wage, union experience
At least 3 years of multi-state payroll processing experience.
At least 3 years of union payroll processing and reporting experience.
At least 3 years of prevailing wage experience.
At least 3 years of experience with high technical payroll processing, including intermediate to expert-level Excel skills such as pivot tables, VLOOKUPs, macros, and the ability to learn new systems quickly.
Experience with job costing and allocating payroll costs to projects.
Working with union environments and union payroll complexities.

Skills

Excel skills such as pivot tables, VLOOKUPs, macros
Ability to learn new systems quickly

Location

Austin, TX

Work Type

Fully remote
Contract

Experience Level

Senior

Education Level

Bachelor’s degree in accounting, finance, or a related field (preferred).
Certified Payroll Professional (CPP) certification (preferred).

Salary/Compensations

$32.00 - $38.00/hr

Benefits

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)

About the Company

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe.
Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.
We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.
With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500.
We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

Equal Opportunity

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.