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About the Role

Provide administrative support to the Advanced Optics Leadership team and their organizations in the business in an efficient, proactive, and quality manner.

Responsibilities

• Manage AOLT and assigned staff calendars, including scheduling appointments and meetings with internal and external stakeholders.
• Provide general administrative support, including document preparation, phone coverage, filing, mail handling, and email management.
• Coordinate complex travel arrangements, including itineraries, agendas, visas, and supporting documentation.
• Coordinate customer meetings, travel, and logistics for visitors and staff, including messaging, accommodations, tours, meals, and related arrangements.
• Coordinate facility and customer visits, working with on-site coordinators to manage logistics, submit visitor information in the SAFE system, and set up guest Wi Fi access.
• Coordinate departmental events and activities.
• Maintain AO SharePoint content for appropriation requests and financial reporting, implementing updates as required.
• Establish and maintain accurate hard-copy and electronic files for the director.
• Prepare PowerPoint presentations, reports, and data visualizations.
• Maintain and update distribution lists, contact lists, and location information.
• Prepare and manage restricted and confidential documents.
• Maintain and order office supplies within budget guidelines.
• Support financial and operational processes including coordination of capital projects, asset counts, OPEX activities, and departmental and project workflows in PeopleSoft.
• Provide administrative support for PeopleSoft requisitions, including data entry, routing for approval, and status tracking.

Requirements

• Demonstrated record of successful performance in prior roles.
• Strong knowledge of computer software and smartphone technology.
• Five or more years of experience as an administrative assistant.
• Live and demonstrate Corning Values.
• Exercise a high level of discretion, integrity, and confidentiality.
• Consistently positive and courteous attitude.
• Be proactive, take initiative, anticipate needs, and influence outcomes.
• Maintain composure and deliver high-quality work under tight deadlines.
• Ability to work effectively both independently and as a team player.
• Strong attention to detail and conscientious work habits.
• High level of interpersonal skills, including tact, patience, flexibility, and courtesy.
• Professional and articulate written and verbal communication skills.
• Ability to establish and maintain effective relationships at all levels within a global organization, building trust and respect.
• Willingness to take on additional responsibilities beyond the normal scope of the position.
• Ability to prioritize and manage multiple tasks efficiently in a dynamic, unstructured environment.
• This position does not support immigration sponsorship.

Skills

• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Strong overall computer skills
• Experience with SharePoint

Work Type

• full-time

Experience Level

• Five or more years of experience as an administrative assistant

Education Level

• Associate of Applied Science (AAS) degree in a business-related field or equivalent work experience

Salary/Compensations

• $51,452.00 - $70,747.00

Benefits

• Company-wide bonuses
• Long-term incentives
• 100% company-paid pension benefit
• Matching contributions to 401(k) savings plan
• Medical, dental, vision
• Paid parental leave
• Family building support
• Fitness
• Company-paid life insurance
• Disability
• Disease management programs
• Paid time off
• Employee Assistance Program (EAP)
• Recognition program

About the Company

• Corning is one of the world’s leading innovators in glass, ceramic, and materials science.
• Technologies push the boundaries of what’s possible.
• The Specialty Materials segment manufactures products that provide more than 150 material formulations for glass, glass ceramics and fluoride crystals to meet demand for unique customer needs.
• This segment operates in a wide variety of commercial and industrial markets that include display optics and components, semiconductor optics components, aerospace and defense, astronomy, ophthalmic products, telecommunications components and cover glass that is optimized for portable display devices.

Equal Opportunity

• We prohibit discrimination on the basis of race, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, veteran status or any other legally protected status.
• Corning is committed to providing equal employment opportunities and considers requests for reasonable accommodations in accordance with applicable laws.
• Individuals with disabilities or sincerely held religious beliefs may request reasonable accommodations to participate in the application or interview process, perform essential job functions, or access other benefits and privileges of employment.
• To submit a request for reasonable accommodation related to disability or religion, please contact us at accommodations@corning.com.